Design Build Assistant

Neatly & Co; Houston (TX); On-site; USD 30,000 - 47,000; Full time

Job summary

Neatly & Co. in Houston seeks a Design Build Assistant to support design development, project coordination, and execution on transformative home design projects. You will work directly with clients, gather information, and organize documentation to keep projects on track.

You are detail-oriented, organized, and comfortable collaborating with a team. The role involves site visits, design deck creation, and maintaining polished project files while ensuring timely communication with clients.

Qualifications

• Minimum 1-2 years of experience in project coordination, design support, office management, or similar client-facing role.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office (Word, Excel), Google Suite, and document management.
• Attention to detail and ability to manage multiple priorities.
• Reliable transportation and valid driver's license (you will attend client sites).
• Comfort with technology and ability to learn new tools.

Responsibilities

• Support the Design Build Manager during client consultations and site visits.
• Take detailed measurements of rooms, closets, cabinets, doorways, and architectural features.
• Capture comprehensive before photos and videos from multiple angles.
• Document client requests, special features, and design considerations.
• Gather information about client lifestyle, preferences, and project priorities.
• Prepare and organize all documentation for project files.
• Support the design development cycle by organizing inspiration photos and design references.
• Create and format design decks, mood boards, and layout documents.
• Print and organize project binders and materials.
• Create and update project schedules and timelines.
• Maintain organized digital and physical project files.
• Track product selections and manage deliverable checklists.
• Gather and organize final project photos and documentation.

Skills

Project coordination

Design support

Office management

Client-facing communication

Attention to detail

Microsoft Office

Google Suite

Driver's license

Tools

CAD software

Canva

Excel

PowerPoint

Job description

As Design Build Assistant, you are a key member of the design build team, supporting design development, project coordination, and execution. You work directly with clients, gather critical information, manage documentation, and ensure projects stay organized and on track.

What You Will Do

Site Visits & Client Engagement

• Support the Design Build Manager during client consultations and site visits
• Take detailed measurements of all rooms, closets, cabinets, doorways, and architectural features
• Capture comprehensive before photos and videos from multiple angles
• Document client requests, special features, and design considerations
• Gather information about client lifestyle, preferences, and project priorities
• Prepare and organize all documentation for project files

Design Support & Documentation

• Support the design development cycle by organizing inspiration photos and design references
• Create and format design decks, mood boards, and layout documents
• Print and organize project binders and materials
• Create and update project schedules and timelines
• Maintain organized digital and physical project files
• Track product selections and manage deliverable checklists
• Gather and organize final project photos and documentation

Who Will Thrive In This Role

You are organized, detail-oriented, and genuinely interested in helping clients envision and create beautiful homes. You have strong written and verbal communication skills and are comfortable interacting with clients. You are a problem-solver who can think through timelines and coordinate multiple moving pieces. You take pride in creating polished, professional deliverables. You ask clarifying questions and don\'t assume you understand without checking. You are adaptable and can move seamlessly between different tasks, from taking measurements one moment to formatting a design deck the next. You have a can-do attitude and see obstacles as puzzles to solve. You understand that design support work is foundational to project success, and you take responsibility for the quality of your output. You genuinely want clients to feel excited about their home transformation. You thrive in a collaborative environment, support the team, and contribute to a positive, professional culture.

Required Qualifications

• Minimum 1-2 years of experience in project coordination, design support, office management, or similar client-facing role
• Strong organizational and time management skills
• Proficiency with Microsoft Office (Word, Excel), Google Suite, and document management
• Attention to detail and ability to manage multiple priorities
• Reliable transportation and valid driver\'s license (you will attend client sites)
• Comfort with technology and ability to learn new tools

Preferred Qualifications

• Experience in interior design, home redesign, staging, construction, home services, renovation, or design build environments
• Experience with design tools like CAD or Canva
• Advanced proficiency with Excel and PowerPoint (formulas, pivot tables, custom presentations)

What Success Looks Like

• Projects are well-organized and all deliverables are professional and complete
• Clients receive clear, timely communication and feel supported
• All project documentation is accurate and comprehensive
• Project timelines are met and handoffs between phases are smooth
• Team members can rely on you to maintain organization and tracking
• All project hours are accurately documented and billable
• You consistently contribute ideas for process improvements or better client communication
• You understand the client vision and help ensure all work aligns with their goals

Compensation & Schedule

This is an hourly position based in Houston. Projects are typically scheduled three to four days per week, though hours vary based on project workload and client needs. Most work hours are billable to client projects. Hourly rates are competitive and based on experience. Schedule flexibility is required. You will support transformative home design projects and be part of building Neatly.