Interior Design Assistant

Jobtailor; San Francisco (CA); On-site; Full time

Job description

Responsibilities

• Manage tasks within 2-3 projects simultaneously with an eye for detail
• Maintain all project information in Basecamp with daily updates
• Assist with presentation preparation through the use of Powerpoint
• Gather detailed information and quotes for preparation of accurate design proposals
• Create and prepare proposals for client submission
• Assist Associate and Lead Designers with various design and administrative tasks related to all phases of high end interior design from initial planning through to project completion
• Review project plans and understand project scope, completion schedules and other related documents
• Develop AutoCAD plans, including but not limited to: floor plans, furniture plans, elevations, and reflected ceiling plans
• Maintain up to date knowledge of products and materials available on the market
• Maintain and develop vendor database and accounts
• Assist with sample return, sample pulls and materials library organization
• Assist Design Team with the following but not limited to: Studio Designer, Designer Link, Ivy, and Harvest time input and order tracking
• Organize and maintain client FF&E binders
• Interface with vendors via phone calls, emails, and shop visits to coordinate production and completion of orders
• Ability to resolve project problems and respond appropriately to vendor concerns with tact and efficiency
• Attendance or coordination of project site visit, vendor site measures, and furniture inspections
• Maintain excellent organization of project files, samples, and orders
• Track assigned tasks, appointments, and correspondence with detailed follow-through to reach completion
• Coordinate and assist with onsite project installations, which may include picking up and returning supplies, managing supply inventory lists, and creating and managing deinstallation punch list
• Proactively engage in the design process by managing up to Design Associate and Lead Designers
• Accurately and thoroughly document and manage time per company guidelines, inputting into Quickbooks and client softwares by the communicated deadlines

Requirements

• 1-2 years of Interior Design internship or assistant level professional experience
• Positive attitude with eagerness to grow both professionally and personally
• A creative problem solver - Looks at problems as opportunities
• Highly productive and organized with thorough attention to detail
• Multitasking extraordinaire
• Dependable and punctual
• Effectively communicates with the team and vendors
• Ability to work both as a team & independently, taking direction with minimal supervision
• Strong administrative skills and a foundation in following processes and procedures
• Professional demeanor and sound judgment
• High EQ - Does not take things personally and is open to feedback
• Ability to be coached and learn alternate ways of approaching issues
• Degree in Interior Design or Interior Architecture a plus
• Proficiency in AutoCAD, Adobe Photoshop/Illustrator, and MS Office is a plus
• Proficient in any 3D rendering platforms and/or the ability to hand render is a plus
• Knowledge of Quickbooks Online, Studio Designer or Basecamp is a plus
• Having access to a vehicle is a plus

Core Competencies

Demonstrates strong project management skills by effectively coordinating multiple design projects while maintaining attention to detail. Proficient in AutoCAD and familiar with design software, ensuring accurate proposal preparation and project documentation.

Tools & Technologies

• Basecamp
• Quickbooks Online
• Studio Designer
• Ivy
• Harvest