Design Admin & Travel Coordinator

IPS - Integrated Project Services, LLC; Leawood (KS); Sur place; USD 42 000 - 62 000; Plein temps

Résumé du poste

IPS - Integrated Project Services, LLC in Leawood, Kansas seeks a Design Administrative Assistant II to support mid- to upper-level managers, manage mail, scheduling, and travel arrangements, and assist with reports, proposals, and presentations. Proficiency in MS Office and PDF tools is essential.

The role requires working on-site in Leawood with potential travel to client sites, a strong focus on organization, detail, and customer service, and collaboration with HR for onboarding processes.

Qualifications

• 3+ years of experience in an administrative position supporting a department or multiple individuals.
• Supports a department of 15+ personnel.
• Proficient in Microsoft Office Suite (Teams, Word, Excel, PowerPoint).
• Proficient in PDF software (Bluebeam/Adobe), Masterworks.
• Highly organized with strong attention to detail.
• Excellent communication and customer service skills.
• Sense of fiscal responsibility.

Responsabilités

• Provide administrative support to mid- to upper-level managers and department members.
• Manage mail, travel arrangements, scheduling, and meeting planning.
• Assist in preparing reports, proposals, and presentations.
• Coordinate and facilitate departmental new hire processes with HR.
• Maintain filing systems and department supplies inventory.

Connaissances

Highly organized

Attention to detail

Excellent communication

Customer service

Fiscal responsibility

Multitasking

Outils

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Bluebeam PDF

Adobe PDF

Masterworks

Description du poste

IPS - Integrated Project Services, LLC in Leawood, Kansas seeks a Design Administrative Assistant II to support mid- to upper-level managers, manage mail, scheduling, and travel arrangements, and assist with reports, proposals, and presentations. Proficiency in MS Office and PDF tools is essential.

The role requires working on-site in Leawood with potential travel to client sites, a strong focus on organization, detail, and customer service, and collaboration with HR for onboarding processes.