Dermatology Admin Coordinator | Day Shift

Northwestern Memorial Healthcare; Chicago (IL); On-site; USD 31,000 - 40,000; Full time

Job summary

Northwestern Medicine in Chicago seeks an Administrative Coordinator for Dermatology to provide high-level administrative support, manage projects, and maintain efficient office operations. The role emphasizes independent judgment, strong organization, and excellent interpersonal skills in a fast-paced healthcare environment.

The incumbent will handle calendar management, data analysis, document preparation, and collaborate with directors and staff, ensuring confidentiality and professional

Qualifications

• Associates Degree or equivalent relevant (administrative) experience.
• 3-5 years’ experience in a business office with a strong emphasis on database management and customer service.
• Knowledge of Microsoft Office, PowerPoint and Excel.
• Ability to organize and think independently.
• Excellent interpersonal skills.

Responsibilities

• Independently performs high level technical and administrative work supporting the division or unit.
• Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems.
• Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout.
• Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes.
• Uses organizational software applications to research and prepare documents and presentations. Collects, analyzes, and manage data.
• Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.
• Screens incoming email, mail and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication.
• Independently plans and executes events, activities, and meetings.
• Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff.
• Reads, researches, and routes correspondence while maintaining security and confidentiality of highly sensitive information.
• Authors responses on behalf of director or department
• Develops and maintains relationships with all internal and external customers including patients, providers, staff and vendors.
• Records meeting discussions by attending meetings and recording key discussions and conclusions.
• May perform other duties as assigned.

Job description

Northwestern Medicine in Chicago seeks an Administrative Coordinator for Dermatology to provide high-level administrative support, manage projects, and maintain efficient office operations. The role emphasizes independent judgment, strong organization, and excellent interpersonal skills in a fast-paced healthcare environment.

The incumbent will handle calendar management, data analysis, document preparation, and collaborate with directors and staff, ensuring confidentiality and professional