Dermatology Administrative Specialist

DOCS Dermatology Group; Michigan; On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k matching

Life insurance

Employee assistance program

Paid time off

Job summary

DOCS Dermatology Group is seeking an Administrative Assistant to provide essential administrative and operational support, ensuring efficient daily office functioning. The role acts as a coordinator between management, providers, and internal teams, maintaining organization, professionalism, and confidentiality.

Responsibilities include calendar management, appointment coordination, inquiries handling, patient greeting, and records maintenance in compliance with healthcare regulations.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Knowledge of medical terminology and healthcare workflows preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with EMR/EHR systems a plus.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion and professionalism.

Responsibilities

• Provide administrative support to physicians, clinical staff, and leadership.
• Manage calendars, schedule meetings, and coordinate appointments.
• Answer and route phone calls, respond to emails, and handle general inquiries.
• Prepare and distribute informational packets, including but not limited to surgical charts, new hire packs, certified letters, etc.
• Greet and assist patients, vendors, and visitors in a professional manner.
• Maintain accurate records, files, and documentation in compliance with healthcare regulations.
• Support office operations including supply management, ordering, and inventory tracking.
• Assist with patient scheduling, registration, and insurance verification as needed.
• Coordinate internal communications and assist with special projects.
• Ensure compliance with HIPAA and patient privacy standards at all times.

Skills

Microsoft Office

Communication

Organization

Time management

Multitasking

Education

High School Diploma

Associate degree preferred

Tools

EMR/EHR systems

Job description

DOCS Dermatology Group is seeking an Administrative Assistant to provide essential administrative and operational support, ensuring efficient daily office functioning. The role acts as a coordinator between management, providers, and internal teams, maintaining organization, professionalism, and confidentiality.

Responsibilities include calendar management, appointment coordination, inquiries handling, patient greeting, and records maintenance in compliance with healthcare regulations.