Deputy Registrar, Director of Records and Registration

University of California, Los Angeles; Los Angeles (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

The University of California, Los Angeles is looking for a Deputy Registrar/Director of Records and Registration to lead various units in the Registrar's Office. This key role involves significant responsibilities in managing enrollment, transcripts, and student records, crucial for advancing UCLA's academic success and student support.

Qualifications

• Five or more years of supervisory and managerial experience in a registrar's office.
• Demonstrated skill in budget and service management.
• Ability to communicate clearly, logically, and precisely.

Responsibilities

• Planning, organizing and directing departmental units concerning student records.
• Managing personnel and fiscal resources efficiently.
• Providing comprehensive customer service experience.

Skills

Supervisory Skill

Organizational Skill

Interpersonal Skill

Analytical Skill

Communication Skill

Education

Bachelor's degree in related area

Tools

Student Records System

Job description

Deputy Registrar, Director of Records and Registration

Department Summary As a pivotal member of UCLA Student Affairs, you'll ignite the Bruin spirit and contribute to a vibrant community that champions academic success and holistic development. UCLA Student Affairs is the backbone of the Bruin journey, supporting students from admission to graduation and beyond. Engage in a role that spans personal growth, academic success, and community enrichment, connecting students with a wealth of resources and opportunities. Here, you're not just part of a team; you're part of the UCLA legacy. Join us in shaping the future of UCLA, where every day you'll make a difference in the lives of our students and the broader Bruin family.The Registrar’s Office is a vibrant core campus department where team members collaborate with academic, student service, and administrative partners to support the teaching, service and research mission of UCLA. The department is the official custodian for UCLA student academic records and curriculum, and provides prompt, high-quality, caring and compassionate services for all constituents – students, faculty, staff, and alumni.We invite you to apply to be part of a dynamic team in a supportive environment where you can use your organizational and interpersonal skills and attention to detail to enhance the overall effectiveness and employee engagement in the Student Affairs organization. While you may not meet 100% of this job’s qualifications, if much of this job and qualifications describe you, then you are highly encouraged to apply. Position Summary The Deputy Registrar / Director of Records and Registration, under the general supervision of the University Registrar, is a senior department leader responsible for planning, organizing and directing the Residence Classification, Enrollment and Transcripts, Transfer Credit/Degrees and Grading units consisting of 28 FTE and 10 temporary/contract positions. Major functions include managing personnel and fiscal resources, planning and budgeting, operational and systems analysis, directing and monitoring student services, and writing proposals and systems specifications for Student Records Systems (SRS) applications. Duties are performed with the highest level of care, quality, and attention to provide a comprehensive customer service experience for all constituents. As a pivotal member of UCLA Student Affairs, you'll ignite the Bruin spirit and contribute to a vibrant community that champions academic success and holistic development. UCLA Student Affairs is the backbone of the Bruin journey, supporting students from admission to graduation and beyond. Engage in a role that spans personal growth, academic success, and community enrichment, connecting students with a wealth of resources and opportunities. Here, you're not just part of a team; you're part of the UCLA legacy. Join us in shaping the future of UCLA, where every day you'll make a difference in the lives of our students and the broader Bruin family. The Registrar’s Office is a vibrant core campus department where team members collaborate with academic, student service, and administrative partners to support the teaching, service and research mission of UCLA. The department is the official custodian for UCLA student academic records and curriculum, and provides prompt, high-quality, caring and compassionate services for all constituents – students, faculty, staff, and alumni. We invite you to apply to be part of a dynamic team in a supportive environment where you can use your organizational and interpersonal skills and attention to detail to enhance the overall effectiveness and employee engagement in the Student Affairs organization. While you may not meet 100% of this job’s qualifications, if much of this job and qualifications describe you, then you are highly encouraged to apply. Salary & Compensation *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications Five or more years of supervisory and managerial experience in a registrar's office (Required) Working knowledge of Student Affairs approach to service and problem solving in a collegiate environment (Required) Demonstrated skill in supervision including organizing workflow, delegating, training, motivating, evaluating and negotiating conflicts. (Required) Demonstrated ability to work independently on projects with minimal supervision. (Required) Demonstrated skill in budget and service management that can assess needs and services based on historical data and recent patterns of student behavior. (Required) Skill in developing and making oral presentations to groups; ability to represent the office on committees; ability to work effectively and diplomatically with administrators, students, former students, faculty, and staff. (Required) Detailed knowledge of federal, state, University of California, and campus policies that includes: privacy and public information; working knowledge of sound student record policies and procedures using AACRAO guidelines for Registrars. (Required) Detailed knowledge of the Standing Orders of the UC Regents pertaining to establishing residence for tuition. (Required) Skill in setting priorities, including competing deadlines, varying requirements, and job complexities. (Required) Ability to communicate clearly, logically, and precisely, both orally and in writing (Required) Demonstrated skill to analyze operational and organizational systems by: defining the problem or objective; analyzing student data through reports and online screens, identifying relevant concerns or factors; identifying problems, tendencies and relations (Required) Familiarity with Student Records System mainframe screens and Registrar's Office service applications; Skill in organizing material and information to maintain comprehensive files and records. (Required) Demonstrated skill in enforcing policies, negotiating compromises, and resolving conflicts. (Required) Education, Licenses, Certifications & Personal Affiliations Bachelor's degree in related area and/or equivalent experience/training (Required) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. Schedule Monday - Friday 8:00 a.m. to 5:00 p.m. Union/Policy Covered 99-Policy Covered Complete Position Description https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=40056651

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