Deputy Project Manager

Seneca Holdings; Buffalo (NY); On-site; USD 100,000 - 140,000; Full time

Job summary

Seneca Holdings is seeking a Deputy Project Manager to support planning, coordination, monitoring, and delivery of technology and business initiatives in an Agile environment. You will manage cost, schedule, scope, quality, risks, issues, dependencies, and stakeholder communications throughout the project lifecycle.

The ideal candidate is organized, proactive, and adept at coordinating technical teams, government personnel, vendors, and leadership while maintaining clear project documentation

Qualifications

• Experience providing PMO support for technology, data, software, or business projects.
• Experience tracking scope, schedule, cost, quality, risks, issues, dependencies, and deliverables.
• Familiarity with Agile, Scrum, Waterfall, or hybrid delivery methods.
• Experience preparing project plans, schedules, status reports, meeting materials, and exec communications.
• Experience maintaining RAID logs, action-item trackers, decision logs, and change-control docs.
• Ability to coordinate multiple workstreams, stakeholders, deliverables, and competing priorities.
• Experience supporting requirements management, release management, testing, deployment, and implementation activities.
• Strong written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to identify risks and issues early and elevate them with practical recommendations.

Responsibilities

• Support the Project Manager as central point of contact for coordination and communications.
• Develop and maintain project plans, schedules, roadmaps, staffing and risk plans.
• Track scope, milestones, deliverables, dependencies, budget, and performance metrics.
• Support Agile delivery with backlogs, stand-ups, reviews, and burndown tracking.
• Monitor progress and identify schedule, cost, quality, staffing concerns.
• Maintain RAID logs, action-item trackers, decision logs, and change logs.
• Coordinate release management, deployments, and readiness activities.
• Support security, privacy, compliance, risk assessment, and remediation.

Skills

Project coordination

Agile/Scrum

Stakeholder communication

Risk management

RAID logs

Scheduling

Documentation

Independent work

Tools

Microsoft Project

Excel

PowerPoint

SharePoint

Teams

Jira

Azure DevOps

Job description

Great Waters Federal is part of the Seneca Nation Group (SNG) portfolio of companies. SNGis Seneca Holdings' federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visitthe website and follow us onLinkedIn.

Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs.Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.

We are seeking a Deputy Project Manager to support the planning, coordination, monitoring, and delivery of technology and business initiatives in an Agile and governed environment.

This role will help manage cost, schedule, scope, quality, risks, issues, dependencies, deliverables, meetings, reporting, and stakeholder communications throughout the project lifecycle.

The ideal candidate is organized, proactive, and comfortable coordinating technical teams, business stakeholders, government personnel, vendors, and leadership while maintaining accurate project documentation and visibility into project progress.

Key Responsibilities

• Support the Project Manager as a central point of contact for project coordination and communications.
• Develop, maintain, and update project management plans, schedules, roadmaps, staffing plans, communication plans, risk plans, and quality plans.
• Track project scope, requirements, milestones, deliverables, dependencies, budget, resource utilization, and performance metrics.
• Support Agile delivery through product backlogs, sprint backlogs, sprint planning, daily stand-ups, sprint reviews, retrospectives, and burndown tracking.
• Monitor day-to-day project progress and proactively identify schedule, cost, quality, staffing, and delivery concerns.
• Maintain RAID logs, action-item trackers, decision logs, change logs, and dependency registers.
• Support change control board activities by documenting, assessing, tracking, and communicating change requests.
• Coordinate release management, deployment activities, patch releases, emergency releases, and implementation-readiness activities.
• Support security, privacy, compliance, risk assessment, authorization, and remediation activities.
• Coordinate stage-gate reviews and ensure required documentation, exit criteria, risks, and approvals are complete.
• Prepare weekly status updates, monthly progress reports, executive briefings, dashboards, and other project communications.
• Track deliverables, invoices, financial information, performance measures, and contract requirements.
• Prepare meeting agendas, presentations, minutes, decisions, risks, and action items.
• Facilitate or support kickoff meetings, demonstrations, technical meetings, status reviews, change control meetings, and closeout meetings.
• Coordinate across internal teams, government stakeholders, contractors, vendors, and dependent systems.
• Maintain project records, work products, accomplishments, decisions, and supporting evidence throughout the project lifecycle.
• Support the development of standard operating procedures, business analysis documentation, test materials, training materials, and knowledge-transfer artifacts.
• Prepare final project reports summarizing accomplishments, deliverables, open issues, lessons learned, and future enhancement needs.
• Support project closeout, transition, operational handoff, and post-implementation activities.

Required Skills and Experience

• Experience providing project management, project coordination, or PMO support for technology, data, software, or business projects.
• Experience tracking project scope, schedule, cost, quality, risks, issues, dependencies, and deliverables.
• Familiarity with Agile, Scrum, Waterfall, or hybrid project delivery methods.
• Experience preparing project plans, schedules, status reports, meeting materials, and executive communications.
• Experience maintaining RAID logs, action-item trackers, decision logs, and change-control documentation.
• Ability to coordinate multiple workstreams, stakeholders, deliverables, and competing priorities.
• Experience supporting requirements management, release management, testing, deployment, and implementation activities.
• Strong written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to identify risks and issues early and elevate them with practical recommendations.
• Proficiency with Microsoft Project, Excel, PowerPoint, SharePoint, Teams, Jira, Azure DevOps, or similar project management tools.
• Ability to work independently while supporting senior project managers, technical leads, and government stakeholders.

Nice-to-Have Qualifications

• Experience supporting federal, healthcare, regulated, or public-sector programs.
• Familiarity with government project governance and lifecycle frameworks, such as EPLC or comparable stage-gate processes.
• Experience supporting Authority to Operate activities, security assessments, compliance reviews, or risk remediation.
• Experience with contract deliverables, invoicing, financial tracking, and performance reporting.
• PMP, CAPM, PMI-ACP, CSM, or comparable certification.
• Experience with enterprise system modernization, cloud migration, data, analytics, or application development projects.
• Familiarity with change control boards, configuration management, and release governance.
• Experience supporting user acceptance testing, pilot demonstrations, training, and organizational change management.
• Experience developing project dashboards, performance metrics, and automated status reporting.
• Knowledge of federal acquisition, task-order, or contractor management environments.

Soft Skills

• Proactive, dependable, and highly organized.
• Comfortable working in ambiguous and fast-changing environments.
• Strong facilitator who can keep meetings focused and decisions documented.
• Able to communicate complex project information clearly to technical and nontechnical audiences.
• Skilled at building productive relationships across teams and organizations.
• Comfortable escalating concerns while maintaining a solutions-oriented approach.
• Detail-oriented without losing sight of project objectives and business outcomes.
• Able to manage confidential, sensitive, and time-critical information.
• Strong follow-through on commitments, decisions, and action items.

Equal Opportunity Statement

Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.