Deputy Office Clerk

Anderson County Government; Fresno (CA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Paid sick leave

Vacation leave

14 paid holidays

Medical, dental, and vision coverage

Flexible spending accounts

Employer-paid basic life insurance

Supplemental insurance options

Wellness programs

Job summary

Anderson County Government is seeking a responsible administrative assistant to support receipting, recording, and filing of documents in a public office. You will greet customers, answer phones, and process copies and deposits with accuracy.

The role emphasizes attention to detail, strong organizational and interpersonal skills, and the ability to follow established policies. Experience in a government office and dedication to public service are highly valued.

Qualifications

• Graduation from an accredited four-year high school supplemented with additional course work and/or training in real estate, banking, office management, accounting, or related fields.
• Experience working in a government office setting and serving the public.
• Good organizational, interpersonal, and decision making skills.
• Dedicated attention to detail; ability to prioritize daily, weekly, and monthly activities; follow established policies without exception.

Responsibilities

• Receipts documents by entering information into the computer system, origination of the document, destination, type, names, pages, and payment amount.
• Validate documents by indicating date/time recorded, record book/page location, fees charged, and staff responsible; number pages.
• Assists with recording fees and determining amounts of overages/shortages by reviewing daily deposit sheet, daily fee report, and cash journal.
• Assists with the preparation of daily bank deposits for all fees collected.
• Indexes documents into the computer system by entering names, dates, descriptions, and prior record references.
• Scans documents into the computer system ensuring seals are inked, pages in order, and legibility.
• Notes references to previous recordings in the margin.
• Copies documents on specialized paper from scanned images.
• Marks documents to indicate recording status and relationships to other records.
• Assists with processing billing statements for submission to the State and federal government.
• Returns original documents to appropriate place after processing.
• Maintains reference books to ensure consistency in identifying information.
• Answers the phone, greets customers, and provides assistance in person.
• Makes copies for customers, logs names and number of copies, and collects fees.
• Performs related duties as required.

Job description

Anderson County is a great place to live, work, and explore. From the historic community of Clinton to the innovation legacy of Oak Ridge-famously known as "The Secret City" from its Manhattan Project roots-our county blends small-town warmth with big scientific impact. We're home to scenic treasures like Norris Lake, the Clinch River, Melton Hill Lake, and miles of rolling hills and wooded trails perfect for hiking, biking, paddling, and fishing. Nearby Norris Dam State Park and the off-road adventure terrain at Windrock Park add even more ways to get outside. You'll also find a growing mix of local eats, family-friendly spots, festivals, and craft brews across our communities, making Anderson County a welcoming place to put down roots and enjoy East Tennessee life.

Anderson County Government is committed to being a top employer in the region and a great place to build a career. We're proud to offer a competitive compensation and benefits package that includes generous paid sick and vacation leave, 14 paid holidays, medical, dental, and vision coverage, flexible spending accounts, employer-paid basic life insurance, supplemental insurance options, and a variety of wellness programs and resources to support our employees' overall well-being.

PURPOSE OF CLASSIFICATION

This is responsible administrative and technical work assisting with the receipting, recording, and filing of documents. Job responsibilities require experience working with the public, good organizational, interpersonal, and decision-making skills, dedicated attention to detail, the ability to prioritize daily, weekly, and monthly activities, and follow established policies and procedures without exception.

Essential Functions

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required or assigned.

• Receipts documents by entering the information into the computer system, including origination of the document, where it is to be returned, type of document, names of individuals, number of pages, and amount of payment required.
• Validate documents by indicating the date and time it was recorded, the record book and page where it can be found, the amount of fees charged, the name of the employee who receipted it, and then numbering the pages of the document.
• Assists with recording fees and determining the amount of overages and shortages by reviewing the daily deposit sheet, daily fee report, and cash journal to ensure the books balance at the end of each day.
• Assists with the preparation of daily bank deposits for all fees collected.
• Indexes documents into the computer system by entering names, dates, descriptions, prior record books and page numbers.
• Scans documents into the computer system ensuring that all seals are inked, pages are in order and the information is legible after being scanned.
• Ensure that all new documents that refer to previous recordings are properly noted in the margin.
• Copies documents on specialized paper from document images that have been scanned.
• Marks documents to indicate the document has been recorded and the relationship of the document to other recorded documents.
• Assists with processing billing statements for submission to the State of Tennessee and the federal government.
• Returns original documents to the appropriate place or person after they have been processed.
• Maintains reference books to ensure consistency and accuracy identifying information.
• Answers the phone, greets customers, and provides assistance to individuals who come to the office.
• Makes copies for customers, records customer's name and number of copies in log book, and collects fees for copies made.
• Performs related duties as required.

Minimum Qualifications

Graduation from an accredited four-year high school supplemented with additional course work and/or training in real estate, banking, office management, accounting, or related fields; experience working in a government office setting and serving the public; good organizational, interpersonal, and decision making skills; dedicated attention to detail; or any equivalent combination of education and experience to provide the following critical knowledge, abilities, and skills.

Anderson County Government is an equal opportunity employer. Is it the policy of Anderson County to provide EEO to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, statutes with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.