Deputy Director (Finance/HR)

Northwest Suburban Municipal Joint Action Water Agency; Chicago (IL); On-site; USD 90,000 - 120,000; Full time

Job summary

The Northwest Suburban Municipal Joint Action Water Agency is seeking a Deputy Director to oversee finance and human resources functions. This key management role involves budget management, insurance oversight, HR responsibilities, and ERP implementation. Ideal candidates will have a strong background in public sector finances and excellent leadership skills. Benefits include health insurance, a pension program, and generous paid time off.

Benefits

IMRF Pension Program

Health, Dental, and Vision Insurance

Paid Vacation, Sick, and Personal Days

Tuition Reimbursement Program

Flexible Spending Accounts

457 Deferred Compensation Program

Qualifications

• 5 years of progressively responsible finance work in the public sector.
• Ability to promote and maintain positive relationships.
• Valid State of Illinois driver’s license required.

Responsibilities

• Manages assigned responsibilities within budget; performs cost control activities.
• Oversees NSMJAWA’s insurance policies and claims.
• Develops financial studies and plans, monitoring fiscal condition.

Skills

Accounting

Analytical skills

Problem-solving

Communication

Time management

Education

Bachelor's degree in accounting, business management, finance or related field

Master's degree or CPA certification preferred

Job description

The Northwest Suburban Municipal Joint Action Water Agency (NSMJAWA), a government organization, is looking to fill the position of Deputy Director (Finance/Human Resources). The position requires a strong background in public sector finances and familiarity with human resources responsibilities. The position performs a variety of complex supervisory, professional, administrative and technical accounting, finance and personnel functions in maintaining the records and systems of NSMJAWA. Additional duties include an oversight of an Administrative Assistant, managing employees’ HR needs, ERP implementation and management, attendance at management, Executive Committee, and Board meetings. This position reports to the Executive Director and acts as Interim Executive Director in the absence of the Executive Director.

Responsibilities

·Manages and performs assigned areas of responsibility are performed within budget, performs cost control activities, monitors revenues and expenditures in assigned areas to assure sound fiscal control, prepares annual budget requests, and assures effective and efficient use of budgeted funds, personnel, materials, facilities and time.

·Manages NSMJAWA’s liability, property, cyber, and health insurance policies and claims.

·Oversee annual audit. Manage IMRF-Employer requirements.

·Manages bank reconciliations, preparing the tax levy, payable and accounts receivables, risk management, accounting, auditing, grant compliance, and debt issuance functions.

·Oversee payroll, utility and other billings, investment of NSMJAWA funds.

·Manges the cash management and investment policy of the NSMJAWA. And oversee issuance and payment of NSMJAWA debt and related activities.

·Develops financial studies and plans. Forecasts, estimates and monitors the financial condition to assure the fiscal well-being of the NSMJAWA.

·Manages human resources functions, maintenance of records, and complying with local, county, state, and federal laws.

·Research, plan, budget, and implement a new ERP system.

·Annual review of fiscal policies and implement changes, as necessary.

·Manges financial record management. Prepare financial reports. Oversee the posting and reconciliation of ledgers and accounts. Directs the preparation of State and Federal reports.

·Provides leadership and direction in the development of short and long range plans, gathers, interprets and prepares data for studies, reports and recommendations, coordinates Administration Department activities with Operations Department and agencies, as needed.

·Manages work procedures, expedites workflow, and reviews procedures to improve efficiency and effectiveness of finance and HR operations.

·Develop and implement new or improved accounting practices and procedures and ensure adherence to reporting requirements and standards, including the implementation of GASB pronouncements.

·Attends Board of Directors, Executive Committee, and other meetings, as required.

·Additional duties and requirements as necessary.

Qualifications

Position requires a bachelor’s degree in accounting, business management, finance or a closely related field. In addition, five (5) years of progressively responsible finance work, preferably in the public sector. A master’s degree and/or certification as a CPA is strongly preferred. A valid State of Illinois or equivalent driver’s license is required.

Ability to make critical decisions and to master new skills as the situation demands. Must have excellent time management and documentation capabilities. Strong accounting, mathematical, analytical, and problem-solving skills. Strong written and verbal communication skills. Ability to promote and maintain positive relationships with staff and management. Ability to work well with the NSMJAWA staff, solicit input, and facilitate a cohesive work atmosphere.

The employee is frequently required to sit, talk, hear, and use hands to finger motions, while performing the duties of the job. The employee is required to walk; climb stairs; handle or feel objects, tools, or controls; reach with hands and arms; lift and/or move objects up to 25 pounds of force frequently. Specific vision ability required by this job includes close vision, the ability to adjust focus and color vision.

The work environment is a typical indoor office setting environment while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Occasionally, a visit to NSMJAWA off-site facilities including Main Pumping Station, and four Booster Pumping Stations will be required. The off-site work environment may include traveling or working in inclement weather. The off-site work environment may include exposure to noise, dust, grease, smoke, fumes, gases, high voltage, electrical and radiant energy, chemicals, and work in or with water.

Benefits

This is a salaried exempt position and must comply with all policies and practices of the NSMJAWA. Benefits include:

·IMRF Pension Program

·Health, Dental, and Vision Insurance

·Paid Vacation, Sick, and Personal Days

·Tuition Reimbursement Program

·Flexible Spending Accounts

·457 Deferred Compensation Program