DEPUTY COURT CLERK

Prince-William-County-Government; Manassas (VA); Sur place; USD 60 000 - 73 000; Plein temps

Résumé du poste

Prince William County's Juvenile & Domestic Relations District Court is hiring a Deputy Clerk/Records File Room. You will independently manage court files, index records, and fulfill requests for copies with confidentiality and accuracy.

This role requires strong organization, initiative, and the ability to work with minimal supervision while supporting daily filing operations and assisting with financial reports.

Qualifications

• Minimum Requirements: High School Diploma or equivalent.
• Preferences: Court or legal experience.
• Preferences: Business, or office related experience.
• Preferences: Detailed Oriented.
• Preferences: Organized.
• Preferences: Multi-tasker.
• Preferences: Type 35 WPM.
• Preferences: Knowledge of Microsoft processing programs.

Responsabilités

• Independently manage and maintain all court files in both Pending and Masters.
• Ensure accurate filing, indexing, organization, and retrieval of court records.
• Maintain an orderly file room, ensuring records are properly stored and accessible.
• Independently fulfill requests for copies of court documents per procedures and confidentiality.
• Identify and resolve filing discrepancies to maintain integrity of records.
• Prioritize daily assignments and meet deadlines.
• Work with the Financial Clerk Supervisor to assist with financial reports.
• Perform additional duties as assigned.

Connaissances

Filing

Records management

Administrative support

Formation

High School Diploma or equivalent

Outils

Microsoft Office

Description du poste

Come and be a part of Prince William County’s Juvenile & Domestic Relations District Court as a deputy clerk. Seeking a highly organized, dependable, and detail-oriented individual to fill the position of Deputy Clerk/Records File Room. This is an independent position requiring strong organizational skills, initiative, accountability, and the ability to manage daily responsibilities with minimal supervision.

In this role you will be a part of a dedicated support team with a passion for providing a service to the stakeholders of the community.

About This Role:

Records/File Room Deputy Clerk

Key Responsibilities

• Independently manage and maintain all court files in both Pending (active cases) and Masters (finalized cases).
• Ensure accurate filing, indexing, organization, and retrieval of court records using a numerical filing system.
• Maintain an orderly and efficient file room, ensuring records are properly stored and readily accessible.
• Independently manage and fulfill requests for copies of court documents in accordance with established procedures and confidentiality requirements.
• Identify and resolve filing discrepancies to maintain the accuracy and integrity of court records.
• Prioritize daily assignments and ensure responsibilities are completed accurately and within established deadlines.
• Work closely with the Financial Clerk Supervisor to assist with processing morning and end-of-day financial reports.
• Perform additional duties as assigned.

Preferred Qualifications

• Previous experience in filing, records management, or administrative support.
• Proficiency in numerical filing systems and records organization.
• Exceptional attention to detail and accuracy.
• Strong time management and organizational skills.
• Demonstrated ability to work independently, exercise sound judgment, and manage responsibilities with minimal supervision.

The ideal candidate is a self-motivated, dependable, and detail-oriented professional who takes ownership of assigned responsibilities. This individual must be comfortable working independently, managing competing priorities, and maintaining an organized and efficient recording system without the need for constant oversight.

This position requires a high level of independence, personal accountability, accuracy, and initiative to ensure the efficient operation of the court's records and file room.

The position of Deputy Court Clerk-Records Division within the Prince William County Juvenile & Domestic Relations District Court is assigned operational responsibilities in a fast paced, high-volume data entry office with critical frequent deadlines. You will ensure the courts instructions are executed, and legal documents are prepared with accuracy in accordance with appropriate policies and procedures. All training is provided. Candidates serve at the pleasure of the Chief Judge in this at-will position.

Minimum Requirements:

High School Diploma or equivalent.

Preferences:

• Court or legal experience
• Business, or office related experience
• Detailed Oriented
• Organized
• Multi-tasker
• Be able to work independently
• Type 35 WPM
• Knowledge of Microsoft processing programs

Special Requirements:

Must be able to pass a background check.

Work Schedule:

Monday through Friday 8:00 am to 4:30 pm.

Starting Salary Range

$66,717.00