Deputy Clerk | Administration Division - Fairfax County General District Court

Commonwealth of VA Careers; Fairfax (VA); On-site; USD 44,000 - 54,000; Full time

Job summary

Commonwealth of VA Careers seeks a Deputy Clerk for the Fairfax County General District Court. The role supports daily bookkeeping, purchasing, and court-related tasks in a fast-paced, 8:00AM–4:30PM, Monday–Friday environment.

The position requires a high school diploma and 3+ years of office experience; familiarity with Microsoft Office and data entry speed are important. County salary supplement applies to the base hiring range.

Qualifications

• High school diploma or equivalent required.
• 3+ years of continuous court, business, and/or office experience.
• Prior bookkeeping experience is a plus.
• Detail oriented, highly accurate, and organized.
• Ability to learn new tasks quickly.
• Courteous and efficient when assisting the public; a team player.
• Familiarity with Microsoft Office Suite.
• Prior data entry experience is a plus.
• Minimum data entry speed of 30 words per minute.

Responsibilities

• Verify daily deposits.
• Prepare journal entries and post transactions to the Financial Accounting System.
• Process vouchers and route them through EVPS.
• Respond to inquiries from the public and stakeholders.
• Support records archiving and special projects as assigned.

Skills

Detail oriented

Highly accurate

Organized

Team player

Learn quickly

Courteous with public

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Data entry 30 WPM

Job description

Title: Deputy Clerk

State Role Title: Salary Non-Specified

Hiring Range: $49,171 + 15% County Salary Supplement

Location: Fairfax County General District Court

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

The Administration Division Deputy Clerk is assigned operational responsibilities in a high volume, fast-paced office with frequent deadlines. This position ensures the court's instructions are executed and legal documents are prepared with accuracy and in accordance with state and local policies. The deputy clerk will support daily bookkeeping, purchasing, and court support activities. Business hours are 8:00AM - 4:30PM Mondays through Fridays.

Essential Duties & Responsibilities

• verifying daily deposits
• downloading Notice files to send to county mailroom
• preparing journal entries
• posting transactions to the Financial Accounting System
• checking daily exceptions reports
• making payments to stakeholder groups
• responding to inquiries from the public
• processing vouchers
• routing attorney vouchers through the Court's EVPS application
• locating vendors, processing requisitions, and receiving deliveries
• processing surplus items
• placing orders with the print shop, preparing Facilities Management Division work orders and following up with their completion status
• supporting records archiving
• and completing special projects as assigned.

Minimum Qualifications

• High school diploma or equivalent required.
• Competitive applicants will have 3+ years of continuous court, business, and/or office related experience.
• Prior bookkeeping experience is a plus.
• Applicants should be detail oriented, highly accurate, and organized.
• Should have the ability to learn new tasks quickly.
• Must be willing to assist the public in a courteous and efficient manner and be a team player who willingly assists others.
• Must have familiarity in the use of the Microsoft Office Suite.
• Prior data entry experience is a plus.
• A minimum data entry speed of 30 words per minute is required.
• This position requires frequent walking between the first and second floors of the courthouse, escorting vendors, restocking the supply room, filing, and scanning.

Physical Demands and Work Environment

Work is primarily performed in an office and courtroom setting. Duties require the ability to sit, stand, walk, bend, reach, and operate standard office equipment. The employee may be required to lift or carry items weighing up to approximately 10 pounds. Reasonable accommodations may be made.

Required Document - Resume

Preferred Document - Cover letter

Contact Information

Email: [e-mail]