Deputy County Clerk - Courts

Delphi Technologies; Sherman Township (MI); On-site; USD 58,968,000 - 76,595,000; Full time

Benefits offered by this job

Health, dental, vision, life insurance

Disability insurance

Pension plans and paid holidays

Job summary

St. Joseph County is seeking a Deputy County Clerk - Courts to assist with court filings, vital records, and docket management. The role involves processing documents, certifying orders, and providing public assistance over the counter, by mail, and by phone.

Notary duties and election-related tasks are included, with a focus on accuracy and adherence to policy. The position requires a high school diploma with vocational coursework and two years of related experience; proficiency in Microsoft

Qualifications

• A high school diploma with supplemental vocational coursework in office management, bookkeeping or a related field.
• Two years of progressively more responsible secretarial/administrative experience.
• Experience and proficiency in Microsoft Office Suite applications.
• Commissioned by the Michigan Secretary of State as a Notary Public.

Responsibilities

• Type documents for court cases and prepare legal files.
• Certify court orders, enter papers in computer, and perform related filing.
• Provide non-legal guidance to the public on procedures and steps.
• Record jurors attendance and assist in preparing the master docket.
• Balance cash/checks with receipts daily.

Skills

Microsoft Office Suite

Education

High school diploma with supplemental vocational coursework in office management, bookkeeping or a related field

Job description

Wage Scale Wage Range $20.55 - $26.73 per hour (2026 wage scale). Based on experience.

Description

General Summary

Under the supervision of the County Clerk/Register of Deeds, assists in performing the statutory duties of the office. Incumbents in this classification perform a combination of duties and responsibilities including some that are specific to the Clerk’s Office’s relationship and interaction with the Circuit Court, and some which are the same or equivalent to those performed by other Deputy County Clerks. Processes documents for court cases, various legal registrations, filings, and vital statistical records. Assist the public over-the-counter, through mail correspondence, and over the telephone regarding departmental matters. Represents the County Clerk/Register of Deeds in performing duties following well defined policies and procedures, as assigned.

Essential Functions

• Responsible for typing stricken cases in Court Journal from no-progress docket.
• Follows through with expunging of court records when orders are entered.
• Accepts documentation for court cases and opens cases by preparing legal files and documents. Certifies court orders, enters papers in computer, and performs related filing.
• Types arraignment orders, sentence orders and prison papers in absence of the Chief Deputy Clerk.
• Provides non-legal advice to the public regarding proper steps to follow, or procedures required in dealing with the Circuit Court.
• Selects jury at trial, swears witnesses, records exhibits and clerks court.
• Assists in preparing the master Circuit Court docket.
• Records jurors attendance and vouchers for payment.
• Sets hearings for the Circuit Court.
• Receives, records and issues vital statistic records such as births, marriages and death certificates.
• Prepares and processes various documents such as assumed name certificates, military discharges, concealed gun permits and notary bond. These responsibilities include the tasks of typing, recording, filing and issuing information by counter service, correspondence or telephone.
• Analyzes documents presented for filing to determine necessary record checks and procedures. Notarizes and signs legal documents.
• Receives petitions from candidates for office, accepts and files campaign financing statements and assists the County Clerk/Register of Deeds with various other election activities, as requested. Works election night.
• Maintains various departmental records and compiles data for the preparation of required reports, i.e. County Trust and Agency Account, abstracts, etc.
• Searches records and libers for requested data to provide a research service to the public. Prepares certified copies of documents as requested.
• Balances cash/checks with receipts daily.
• Files court papers in case files.
• Prepares court papers for microfilming.
• Performs other clerical support activities, such as typing forms, reports and correspondence, responding to defined policy questions, and maintaining records and general office files.
• Performs other duties as required.

An employee in this position may be called upon to do any or all of the above tasks. (These examples do not include all of the tasks which the employees may be expected to perform.)

Position Requirements

Employment Qualifications

Education

A high school diploma with supplemental vocational coursework in office management, bookkeeping or a related field.

Experience

Two years of progressively more responsible secretarial/administrative experience.

Other Requirements

Experience and proficiency in Microsoft Office Suite applications.

Commissioned by the Michigan Secretary of State as a Notary Public.

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

Physical Requirements

Ability to access county locations.

Ability to use a keyboard to enter and retrieve information from a computer.

Ability to communicate orally and in writing.

Ability to perform the physical tasks associated with office operations.

Ability to withstand prolonged periods of sitting in front of computer.

Working Conditions

Works in an office setting.

Full-Time/Part-Time Full-Time

Shift Days

Position Deputy County Clerk - Courts

Exempt/Non-Exempt Non-Exempt

Open Date 9/17/2026

Location St. Joseph County Courthouse

About the Organization The mission of St. Joseph County Government is to provide efficient, dependable services while fostering public trust through collaboration, accountability, and long-term stewardship of county resources. By leading with integrity, St. Joseph County seeks to shape a future that preserves trust, strengthens responsibility, and inspires pride across generations. St. Joseph County Government as stewards of people and resources promotes equal opportunity for all, and hereby encourages the talents, creativity and leadership of all County employees in striving for prompt, courteous, respectful and efficient delivery of services. St. Joseph County provides an excellent benefit package. This includes health, dental, vision, life, and short- and long-term disability insurance. We also offer a very generous sick and vacation package as well as paid holidays for eligible positions. Pension plans and additional retirement options are also available to eligible employees.

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, gender identity, marital status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.