Deputy County Clerk: Appellate Clerk

Williamson County; Georgetown (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Williamson County is seeking a detail-oriented court clerk to support the County courts system. The role involves preparing and modifying files, assisting the public in person and by phone, and handling payments under supervision.

The position focuses on appeals processing, maintaining criminal, civil, and probate records, and filing via the eFile portal. A high school diploma and at least one year of clerical experience are required; bilingual skills are a plus.

Qualifications

• High School Diploma OR equivalent.
• One (1) year of clerical experience including cash handling and customer service.
• Working knowledge of Microsoft Office Suite.
• Ability to understand and apply various federal and state laws.

Responsibilities

• Process appeals from Justice of the Peace and Municipal Courts to County Courts, and prepare appellate records for cases sent to the Third Court of Appeals.
• Maintain all criminal, civil, and probate appeal case files and associated documents.
• Prepare required legal documents (citations, writs, motions, subpoenas, orders, judgments, commitments, abstracts) and retain court orders and notices per statute.
• Review and process documents submitted through the eFile portal, including new appellate filings, motions, and judicial orders.
• Assess and record fees, issue receipts, and manage payments according to established procedures.
• Distribute filed documents to the appropriate court and ensure proper routing for review and approval.
• Manage exhibits received from Court Reporters, including verification, logging, release, return, and retention.
• Serve as liaison between County Court at Law Judges, court staff, and other departments regarding appeal-related paperwork and case status.
• Sort, review, scan, and index documents; verify completeness and accuracy.
• Review signed orders to determine required Clerk actions and enter case dispositions.
• Report required information to the Department of Public Safety and send dispositions or other correspondence to appropriate parties.
• Use computerized systems for data entry, file maintenance, and retrieval of case information.

Skills

Customer service

Cash handling

Microsoft Office

Data entry

Education

High School Diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Job description

Reporting directly to an assigned County Clerk Division Supervisor, responsible for performing specialized clerical work for the County courts system, such as preparing and modifying files, and assisting the public both in-person and by phone, while under general supervision.

• Prepares and submits appeal cases
• Provides direct customer service either in person or on the telephone
• Collects payments for court costs and manages an assigned till
• Creates and maintains various reports, forms, worksheets, and informational materials
• Ensures comprehensive filing systems are maintained and up to date
• Assists in planning and executing special projects and events
• Assists with policy and procedure updates
• Utilizes legal reference materials to perform research related to current laws and procedures
• Copies, files, and audits invoices
• Enters and verifies data within applicable databases and/or systems
• Cross-trains with office staff in other areas to ensure continuity of departmental operations
• Complies with departmental and county-wide policies and procedures
• Attends all meetings and trainings, as required
• Performs special duties as assigned

Court Assignment – Appeals

• Process appeals from Justice of the Peace and Municipal Courts to County Courts, and prepare appellate records for cases sent to the Third Court of Appeals
• Maintain all criminal, civil, and probate appeal case files and associated documents
• Prepare required legal documents (citations, writs, motions, subpoenas, orders, judgments, commitments, abstracts) and retain court orders and notices per statute
• Review and process documents submitted through the eFile portal, including new appellate filings, motions, and judicial orders
• Assess and record fees, issue receipts, and manage payments according to established procedures
• Distribute filed documents to the appropriate court and ensure proper routing for review and approval
• Manage exhibits received from Court Reporters, including verification, logging, release, return, and retention
• Serve as liaison between County Court at Law Judges, court staff, and other departments regarding appeal-related paperwork and case status
• Sort, review, scan, and index documents; verify completeness and accuracy
• Review signed orders to determine required Clerk actions and enter case dispositions
• Report required information to the Department of Public Safety and send dispositions or other correspondence to appropriate parties
• Use computerized systems for data entry, file maintenance, and retrieval of case information

ORGANIZATION RELATIONSHIPS

• Reports directly to – County Clerk Division Supervisor
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
• Position involves exerting up to twenty (20) pounds of force occasionally and up to ten (10) pounds of force frequently to move objects
• Position involves operating a variety of machinery and equipment including computers, scanners, calculators, copiers, etc.

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment

IRREGULAR HOURS

• Work outside of normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required on hearing/specialty court/jury trial days
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

• High School Diploma OR equivalent
• One (1) year of clerical experience including cash handling and customer service
• Working knowledge of Microsoft Office Suite
• Ability to understand and apply various federal and state laws

LICENSES AND CERTIFICATIONS

Required

• Valid Texas Driver’s License

PREFERRED QUALIFICATIONS

• Associate degree in related field
• Prior experience working in a legal capacity
• Three (3) years of clerical experience including cash handling and customer service
• Bilingual (Spanish)

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: No
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone [phone] or visit our website at www.wilcotx.gov/469/Human-Resources.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.