Constable Pct 2-Senior Administrative Specialist

Williamson County; Cedar Park (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

Williamson County seeks an administrative clerk to support the Constable's office with processing civil and criminal documents. You will handle daily intake, maintain confidential files, manage payments, and generate reports. Strong MS Office skills and a clean background are required.

Responsibilities include customer service, billing, and records management in a county government setting. This role may involve occasional driving and after-hours tasks as needed.

Qualifications

• High School diploma or equivalent.
• Two years of clerical experience.
• Working knowledge of Microsoft Office Suite.
• Must pass a thorough background investigation for TLETS-TCIC & NCIC computer operations.

Responsibilities

• Process daily intake of civil and criminal documents through office systems.
• Maintain confidential files and computer system databases.
• Process and deposit civil service fees; manage financial records.
• Provide customer service in person or by phone.
• Prepare reports and assist with billing invoices.
• Support records management and regular office duties.

Skills

Clerical experience

Education

High School diploma or equivalent

Associates degree in a related field

Tools

Microsoft Office Suite

Job description

Reporting directly to a Sergeant, Lieutenant, or Chief Deputy responsible for providing administrative support to the Constable's office by processing civil and criminal court orders, complaints and other documents.

• Performs daily intake and processing of legal documentation through computer system databases
• Maintains confidential files and computer system databases
• Maintains all civil and criminal documents processed by the Constable's office
• Processes and receives civil service fees and ensures daily deposits of such payments
• Creates and maintains all financial records for civil and criminal fees and warrant payments
• Provides customer service via telephone and/or in person
• Performs data analysis and prepares reports
• Prepares, distributes, and files billing invoices for accounts associated with civil process service fees
• Processes and files all documentation associated with legal files according to State and office records management policy
• Performs daily intake from U.S. Mail, interoffice mail, hand-delivered and electronic document filings
• Participates in the Tax Sale process by mailing documentation, assisting at the auction on the day of sale, and collecting payments for property purchased
• Performs quarterly audits of all receipts and invoices
• Performs special duties as assigned
• Must be able to perform under minimal supervision

ORGANIZATION RELATIONSHIPS

• Reports directly to – Lieutenant, Sergeant, or Chief Deputy
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves sitting, talking, listening, standing, walking, reaching, handling, bending, stooping, and light to moderate lifting
• Position involves visual acuity, hand to eye coordination and manual dexterity for phone, computer, typewriter, calculator, and other office equipment
• Position involves speaking in a clear, understandable voice and hearing audible sounds such as normal conversation, radio transmissions, and audible alarms
• Position involves some driving related to errands and meetings

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• Regular attendance is required

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

• High School diploma or equivalent
• Two (2) years of clerical experience
• Working knowledge of Microsoft Office Suite
• Must be able to pass a thorough background investigation to be qualified and certified in TLETS-TCIC & NCIC computer operations and access

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid driver's license

PREFERRED QUALIFICATIONS

• Prior work experience in a law enforcement environment interacting with the public, attorneys, and external agencies
• Knowledge of Texas civil and criminal court systems
• Associates degree in a related field
• Notary Public

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: Yes
• Physical exam: No
• Psychological exam: No
• Additional: N/A

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.