Deputy Clerk of Courts

County-of-Dodg; Wisconsin; On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

PTO after 30 days

10 observed paid holidays

HSA with employer contributions

Life insurance

Disability insurance

Flex spending

Wisconsin Retirement System

Job summary

Dodge County Justice Facility in Juneau, WI is seeking a Clerk of Courts to manage court records, files, and proceedings. Full-time, non-exempt, with a starting wage range of $26.32 to $28.97 per hour.

The role requires knowledge of legal terminology, accurate document preparation, and strong organizational skills. Benefits include PTO, holidays, HSA with employer contributions, life and disability insurance, Flex spending, and participation in the Wisconsin Retirement System.

Qualifications

• Knowledge of legal terminology, legal format, and processes.
• Ability to prepare Court documents in a timely and accurate manner.
• Knowledge of administrative policies and procedures of the County.
• Knowledge of standard office practices, procedures, and clerical techniques.
• Knowledge of Wisconsin Statutes and ongoing statutory changes, procedural changes, and form changes.
• Skill to take notes and accurately incorporate essential details in preparing legal documents.
• Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
• Ability to maintain confidentiality and discretion regarding sensitive information.

Responsibilities

• Maintains an accurate court record.
• Files and keeps all documents deposited in every action or proceeding.
• Keeps a court record history in every action or proceeding.
• Prepares and keeps a minute record of all court proceedings.

Skills

Legal terminology

Court records management

Document preparation

Customer service

Organizational skills

Education

Associates or better in Paralegal Studies

Job description

Dodge County Justice Facility
216 W Center Street
Juneau, WI 53039, USA

Description

Status: Full Time, Non-Exempt
Starting Wage Range: $26.32/hr. - $28.97/hr.

Department/Shift: Clerk of Courts

• Monday - Friday: 8:00am - 4:30pm

Be part of a team that plays a crucial role in the justice system. Enjoy a diverse range of responsibilities, from managing court records and case files to interacting with the public and assisting courtroom proceedings. No two days are the same, keeping the role interesting and engaging. Join our team and secure you future with the Wisconsin Retirement System.

Dodge County offers a generous benefits package including:

• Paid Time Off (PTO) – available for use after 30 days of employment
• 10 observed paid holidays
• Health Savings Account (HSA) – with employer contributions - HSA
• Life insurance, Long-term disability, Short-term disability and Flex spending
• Participation in the Wisconsin Retirement System (WRS)– an exceptional pension plan with employer match (upon vesting) and lifetime retirement payment.

ESSENTIAL FUNCTIONS

• Maintains an accurate court record.
• Files and keeps all documents deposited in every action or proceeding.
• Keeps a court record history in every action or proceeding.
• Prepares and keeps a minute record of all court proceedings.

REQUIRED JOB COMPETENCIES

• Knowledge, skill, and ability to understand and use legal terminology, legal format, and processes.
• Ability and skill to prepare Court documents in a timely and accurate manner.
• Knowledge of administrative policies and procedures of the County.
• Knowledge of standard and legal office practices, procedures, and clerical techniques.
• Knowledge of Wisconsin Statutes and ongoing statutory changes, procedural changes, and form changes.
• Skill to take notes and accurately incorporate essential details in preparing legal documents.
• Ability to establish and maintain accurate records of assigned activities and operations.
• Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
• Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
• Knowledge of computer software including word processing, spreadsheet, and database applications consistent for this position.
• Ability to perform mathematical calculations required of this position.
• Ability to communicate clearly, concisely, and effectively in English in both written and verbal form.
• Skill in researching and understanding complex written materials.
• Ability to prepare and maintain accurate and concise records and reports.
• Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.
• Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
• Ability to handle sensitive interpersonal situations calmly and tactfully.
• Ability to maintain professionalism at all times.
• Ability to maintain effective working relationships with individuals within and outside the organization.
• Ability to maintain confidentiality and discretion regarding business-related files, reports, and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.
• Ability to work the allocated hours of the position and respond after hours as needed.

PHYSICAL AND WORK ENVIRONMENT

• This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands and fingers to handle or feel and perform repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work is generally in a moderately noisy office setting.
• May require dealing with persons who are hostile or aggressive, posing threatening conditions.

Dodge County is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page: Accessibility Accommodation for Applicants.

Qualifications

Education

Required

Associates or better in Paralegal Studies.

Experience

Required

Associate’s degree in a paralegal, criminal justice, administrative professional, or closely related field with two (2) year’s clerical work experience. Equivalent combination of education and experience which provides necessary knowledge, skills, and abilities may be considered.

Must successfully pass criminal background check.

Preferred

Experience in legal processes and direct work with the general public.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.