Deputy Clerk II – Imaging G115

Columbus Consolidated Government; Columbus (GA); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Low-cost Medical Insurance

Retirement Plan

Paid Holidays

Vacation Leave

Sick Leave

Direct Deposit

Employee Assistance Program

Free Notary Services

Job summary

The Columbus Consolidated Government seeks a detail-oriented Records Clerk to support electronic imaging and management of court documents. This role involves scanning, indexing, and processing various legal documents, maintaining accurate records, and assisting the public with information requests.

Ideal candidates will have high school education, some related experience or apprenticeship, and strong computer and math skills.

Qualifications

• Knowledge of state laws and guidelines governing court records.
• Familiarity with legal terminology and record-keeping deadlines.
• Knowledge of modern office procedures.
• Experience with computer imaging hardware and software.
• Understanding of court system operations at local/state level.
• Ability to operate standard office equipment and imaging peripherals.
• Proficient in computers and specialized court software applications.
• Good math skills and ability to handle data entry.

Responsibilities

• Coordinate and participate in electronic imaging of court records; scan and convert documents.
• Assist in managing and retrieving electronic court records.
• Enter data and retrieve criminal and real estate documents.
• Troubleshoot imaging computer systems.
• Transfer documents to microfilm.
• Receive, docket, and file court documents and related papers.
• Answer inquiries from inmates, the public, and other agencies.
• Maintain filing processes and verify documents from previous day.

Skills

Legal knowledge

Office procedures

Imaging systems

Public interaction

Written communication

Oral communication

Data entry

Education

High school diploma or equivalent

Apprenticeship/internship or 1–2 years in a similar role

Tools

Imaging hardware

Imaging software

Office software (MS Office)

Job description

Major Duties and Responsibilities

• Coordinates and participates in the electronic imaging of all court records; scans or otherwise electronically converts forms, correspondence, and documents.
• Participates and assists in coordinating the management, maintenance, update, and retrieval of electronic court records.
• Retrieves criminal and real estate documents; processes and enters data as required.
• Troubleshoots specialized imaging computer system.
• Transfers documents to microfilm.
• Receives, dockets, and files warrants, transcripts, accusations, indictments, motions, orders, adoptions, notices, and appearances.
• Researches criminal case information for various agencies; answers prisoner questions and mail; responds to phone inquiries and assists the general public.
• Maintains all court documents and ensures filing processes are consistent.
• Verifies all Superior Court Documents from previous day; makes corrections where needed.Pulls cases and delivers to judges; pulls records, makes certified copies, and faxes documents.
• Processes notary public applications.
• Performs other duties as assigned.

Knowledge, Skills And Abilities

• Knowledge of relevant state laws and guidelines governing the Office of the Clerk of Superior Court.
• Knowledge of legal terminology and required record-keeping procedures and deadlines.
• Knowledge of modern office procedures.
• Knowledge of computer imaging hardware and software programs.
• Knowledge of the operations and functions of local and state court systems.
• Skill in operating standard office equipment such as a typewriter, calculator, copier, microfiche machine, and facsimile machine.
• Skill in the use of computers, standard business software applications, and specialized software applications used by the courts.
• Skill in the use of specialized imaging peripherals including scanners and digital cameras.
• Skill in basic mathematics.
• Skill in dealing with the public.
• Skill in oral and written communication.

Minimum Educational And Training Requirements

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Physical Requirements

Required

• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.?
• Crouching – bending body forward by bending leg, spine.?
• Feeling – perceiving attributes of objects by touch with skin, fingertips.?
• Grasping – applying pressure to object with fingers, palm.?
• Handling – picking, holding, or working with whole hand.?
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.?
• Kneeling – bending legs at knee to come to rest at knees.?
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.?
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.?
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.?
• Pulling - use upper extremities to exert force, haul or tug.?
• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching – extending hands or arms in any direction.?
• Repetitive Motion – substantial movements of wrists, hands, fingers.?
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.?
• Standing – for sustained periods of time.?
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.?
• Talking 1- expressing ideas by spoken word?.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.?
• Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office or a courtroom.

The Columbus Consolidated Government is proud to offer an exceptional compensation and benefits package. Benefits include the following:

• Low-cost Medical Insurance
• Prescription Drug Plan
• Dental Plan
• Vision Plan
• Flexible Spending Accounts
• Life Insurance
• Supplemental Life Insurance
• Long Term Disability
• Credit Union
• Direct Deposit
• 12 Paid Holidays
• Vacation Leave
• Sick Leave
• PERK Time Off
• Retirement Plan
• Supplemental Retirement Plan
• Free and Discounted Services
• Employee Assistance Program

Take advantage of these free and discounted City Services offered to all City Employees.

• Discounted Movie Tickets
• Free Notary Services
• Ride a Metra Bus for Free
• Free Mulch
• Free Fire/Safety Home Inspection
• Driver's Training for Employee Dependents
• Oxbow/Bull Creek Golf Course discounts
• River Center Discounts
• Cell Phone Carrier Discounts

Retirement Plan

The Columbus Consolidated Government offers a defined benefit retirement plan to eligible employees who work in General Government and in Public Safety. Employees in the pension plan must meet both age and years of service requirements to qualify for retirement. The current vesting period is ten years, and the current pension contribution rate is 8% of your gross salary.

Supplemental Retirement Plan

The Columbus Consolidated Government offers a Deferred Compensation Plan or supplemental retirement plan that is tax deferred. This plan allows employees to contribute a portion of their salary, before federal and state taxes, to a retirement account. Your compensation is more than a paycheck, it allows you to plan for your financial future as well.