Court Assistant II - Clerk's Office

Clark County; Arlington (TX); On-site; USD 3,561,000 - 4,630,000; Full time

Benefits offered by this job

Benefits package

Paid leave

Retirement plan

Job summary

Clark County in Washington seeks a Court Assistant II to support court operations with accurate minutes, case processing and public information.

The role involves data entry, processing filings, assisting attorneys and prosecutors, and coordinating schedules. Open until filled. Schedule Monday through Friday, with shifts ending by 5pm.

Qualifications

• Two years of clerical word processing, typing or stenographic work experience including at least one year directly related to court work.
• Knowledge of modern office practices and business English, grammar, spelling, punctuation; operation of court processing activity.
• Ability to work independently under pressure, follow procedures, and communicate clearly both orally and in writing.

Responsibilities

• Attend court and take accurate minutes of proceedings; instruct defendants; administer oaths; oversee exhibits; prepare and process court orders.
• Process warrants, summons, subpoenas, notices, hearings and other legal documents as ordered.
• Receive, disburse and balance fines, fees and costs; manage court calendars and schedules; coordinate jury trials.
• Gathers, codes, records, enters and extracts data in court systems; maintains data integrity and responds to inquiries.

Skills

Attention to detail

Communication

Independent work

Education

Two years clerical word processing experience

Job description

Job Summary

At the Clerk's Office, we carry out our mission of serving the public in a courteous and professional manner. We are passionate about our employees and the vital role they play in the Superior Court System.

Our office is currently recruiting for a Court Assistant II to join our team.

Qualified candidates from all backgrounds are encouraged to apply.

This position will perform a wide variety of technical operations requiring specialized legal knowledge.

• Provide information to the public, co-workers and outside agencies concerning case or court process.
• Process case filing documents that come from the members of the public, prosecuting attorney, and attorneys.
• Participate in daily team assignments in support of Court operations.
• Maintain multiple data and case management systems.
• May assist in training of other assigned staff.

The schedule for this position is Monday through Friday, shifts vary, but scheduled no later than 5pm.

The Clerk's Office values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds.

This position is represented by Local 11 - OPEIU(office of professional employees international union, AFL-CIO.

This posting is open until filled.

Qualifications

Education and Experience:

Two years of clerical word processing, typing or stenographic work experience which includes at least one year of work directly related to the work of the class; orOn year (45 credit hours) of post-secondary business legal or office occupational training or education may be substituted for one year of required experience.

Knowledge of: Modern office practices; business English, grammar, spelling and punctuation; the operation of Court and court processing activity.

Ability to: Work independently in a high pressure environment; follow, understand and apply prescribed procedures, policies, laws and regulations to the legal processing activities of the Court systems; express ideas clearly and concisely both orally and in writing; operate standard office equipment including word processors computer terminals, typewriters, adding machines, calculators, dictaphones, copiers and transcribers; sit or stand both for long periods of time while performing routine and repetitive functions; to establish and maintain effective working relationships with co-workers, supervisors, other agencies and the general public.

Examples of Duties

Duties may include but are not limited to the following:

Attends Court and makes accurate minutes of proceedings; instructs defendants; administers oaths; oversees exhibits; prepares and processes orders of the Court; performs follow-up work as required.

Issues warrants, summons, subpoenas, notices and hearings, writs of garnishments, restriction and habeas corpus, criminal commitments, attachments and other legal documents ordered by the Court.

Receives, receipts, disburses and balances fines, bail, support and restitution payments, court costs, trust accounts, juror and witness fees.

Prepares Court calendars (dockets) for Civil, criminal, probate, domestic relations, small claims, traffic and mental illness cases; schedules mitigation and pretrial hearings; prepares case files for Court sessions ensuring appropriate documentation; sets and coordinates jury trials, contacting appropriate persons and initiating related correspondence.

Prepares cases for appellate proceedings; processes appeals by preparing Court records and exhibits for transfer.

Advises and maintains contact with prosecutors, attorneys and law enforcement personnel concerning case status; acts as liaison judges and legal parties.

Responds to telephone inquiries; sorts and routes documents; initiates correspondence requesting information or in response to a Court-related inquiry.

Performs data entry for Court functions through a computer terminal; gathers, compiles, codes, records, enters and extracts data.

Takes applications, approves notary bonds, records business information as required by law; processes paperwork for commitments, releases and referrals; contacts appropriate departments and agencies for the exchange of information; enters citations or complaints into computer or log book.

Arranges for time payments for Court-related fines; monitors payments and takes appropriate action for delinquent payments; pursues collection of dishonored checks; monitors case dispositions for defendant compliance to sentences.

Assists in balancing daily receipts and accounts.

Operates standard office equipment.

Performs related work as required.

Salary Grade

Local 11.6

Salary Range

$25.85 - $33.61- per hour

Close Date

Open Until Filled

Equal Opportunity Employer

Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County's Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents.

Employee Benefits and additional compensation

Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.

Retirement Information

All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.

For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/

If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at [phone]; Relay [phone].