Deputy Clerk I - District Clerk - Civil Department

Denton County; Denton (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Denton County is seeking a Deputy Clerk I to perform specialized clerical, administrative, and secretarial work in the District Clerk's office. The role includes handling calls, greeting visitors, managing records, processing court documents, and assisting with e-filing tasks.

The position requires a High School Diploma or GED with at least one year of related experience; some college coursework is preferred. Bilingual in English and Spanish is preferred to assist diverse clientele.

Qualifications

• High School Diploma or GED with at least one year of related experience.
• Some college coursework preferred.
• Specific certifications related to the area of assignment may be required.
• Bilingual in English and Spanish preferred.

Responsibilities

• Answer calls and greet visitors, provide information or route inquiries.
• Enter and manage records using data entry and word processing programs.
• Process mail, copy materials, and distribute mail.
• Balance cash drawer and prepare related daily/weekly reports.
• Prepare and process papers such as citations, subpoenas, orders, and writs.
• Review and process e-filed documents and other filings.
• Collect court costs and fees.
• Transfer cases from other counties and consolidate as needed.
• Accept documents for filing and verify required forms.
• Maintain files and ensure accuracy and completeness.

Skills

Bilingual in English and Spanish

Education

High School Diploma or GED

Some college coursework

Job description

The Deputy Clerk I performs specialized clerical, administrative, and secretarial work in an assigned department.

Answers telephone and greet visitors; provides information or refers inquiries to appropriate personnel; routes incoming calls and records messages; responds to emails and faxes as necessary.

Utilizes computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintains pertinent files and records; scans and copies documents as necessary; ensures files are complete and accurate.

Processes incoming and outgoing mail, including preparing photocopies and collating materials; distributes mail to appropriate department or employee.

Balances the cash drawer daily and prepares related reports on a daily and weekly basis.

Regular and punctual attendance is required.

Prepares, issues, and processes paperwork, including, but not limited to, citations, subpoenas, temporary restraining orders, notices, orders to appear, and writs; receives filed documents; scans documents; enters into software program.

Collects court costs and fees.

Transfers in and out cases from other counties; consolidates as necessary.

Accepts documents for filing in the District Clerk's office; verifies that all required supplemental forms have been completed and submitted at the time of filing.

Reviews e-filing submissions on-line and accepts or rejects as necessary; processes e- paperwork accepted paperwork.

Communicates with local law enforcement agencies in regards to protective orders and other orders of the court.

Performs other related duties as required.

High School Diploma or GED and minimum one year of experience in a related field; or an equivalent combination of education and related experience required.

Completion of some college level course work preferred.

Specific certifications related to the area of assignment may be required for this position.

Bilingual in English and Spanish preferred.