Deputy Clerk I

County of Mason (WA); Washington; On-site; USD 42,000 - 54,000; Full time

Job summary

County of Mason WA seeks a Deputy Clerk I to perform clerical and court-support tasks with accuracy. You will process cases, file and index documents, schedule hearings and assist the public at the counter and by phone.

You'll work with court calendars, enter data into the state system and handle receipts for fees and fines while maintaining strict confidentiality and meeting tight deadlines.

Qualifications

• General office practices and procedures.
• Computers and other office equipment.
• Knowledge of court related documents and terminology is helpful.
• Ability to follow oral and written instructions.
• Maintain confidentiality of sensitive information.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Processes cases, including filing, retrieving, preparing and processing court documents and scheduling hearings.
• Prepares court calendars for civil, criminal, domestic and juvenile courts and organizes case files for sessions.
• Assists the public at the counter and over the telephone by answering questions and explaining procedures.
• Enters, modifies and retrieves information using the statewide information system.
• Receipts payments for fees, fines and restitution; handles garnishments and new case filings.
• Prepares forms, reports, memos and letters and handles correspondence.

Skills

Follow instructions

Communication

Confidentiality

Multitasking

Meeting deadlines

Education

High School diploma or GED

Job description

Performs a variety of detailed clerical and office tasks requiring knowledge of court functions and procedures. In all court matters, accuracy and efficiency are critical as even the slightest error or omission in processing, indexing, posting, filing and disbursement of funds may affect the life and/or property of members of the public.

DISTINGUISHING FEATURES OF THE CLASS

Must abide by the General Code of conduct, as well as the Code of Judicial Conduct as set forth in addendum 1, specifically Canon 1,2 &3 and must also abide by the Code of Ethics. Positions assigned to the Deputy Clerk I classification are distinguished from the Deputy Clerk II and Deputy Clerk III classification by the emphasis on learning and becoming proficient in the various tasks and functions in the office to which they are assigned. Tenure in the office is also a determining factor in classification. The newer employee will generally work under closer supervision and with less independence until proficiency is acquired.

ESSENTIAL JOB FUNCTIONS

• Processes cases, including filing, retrieving, preparing and processing court related documents and scheduling of hearings.
• Prepares court calendars for civil, criminal, domestic and juvenile courts; prepares case files if needed for court sessions ensuring all case related information is available for court.
• Assists the public at the counter and over the telephone by answering questions and explaining court procedures and processes. Completes requests for documents and other information.
• Enters, modifies and retrieves a variety of information using the statewide information system.
• Collects and receipts payments for fees, fines and restitution in criminal matters as well as juvenile offender matters. Receipts funds for garnishments, judgments and new case filings.
• Processes warrants of arrest, abstracts of judgments, garnishments and all writs.
• Prepares court calendars and serves as Court Clerk and is present at court sessions on a more limited basis. The court Clerk takes minutes and records all proceedings, marks exhibit, processes orders of the court and all court documents.
• Prepares forms, reports, memos and letters.
• Receives, sorts, opens, date stamps, distributes incoming mail, and all other court related documents.
• Process data dissemination requests as authorized by the Clerk following all Court Rules and Statutes. Analyzes and extracts data from court files and state systems using extreme caution with respect to confidential data.
• Collects and receipts money for filing fees, criminal fines and fees, juvenile offender fines and fees and restitution for all criminal and juvenile cases.
• Regular, reliable and punctual attendance.
• Performs other related duties as assigned.

Knowledge of:

• General office practices and procedures
• Computers and other office equipment
• Although not mandatory, knowledge of court related documents, procedures and terminology is helpful

Ability to:

• Follow oral and written instructions
• Establish and maintain effective working relationships with co-workers, Public Officials and the public
• Operate standard office machines, computers and equipment accurately and efficiently
• Must be able to understand and carry out oral and written instructions, and apply guidelines and training materials to the position
• Must be able to function under pressure and meet stringent deadlines
• Perform the essential functions of the job
• Writing skills; good spelling, grammar, legibility and composition
• Communicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations
• Maintain the confidentiality of sensitive and confidential information
• Coordinate and implement loss control training programs
• Physical ability to perform the essential functions of the job
• Multi task at a high level while performing the essential functions of the job
• Work under pressure and meet deadlines

One year office support experience, preferably in a court or legal office, and a High School diploma or G.E.D.
Type minimum 35 WPM

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS

If you drive to and from work and/or for any work-related matter you must possess a valid Washington State Driver’s License and vehicle insurance or request and get approval for a reasonable accommodation.