Courtroom Clerk I - Continuous

Superior Court of California, County of Shasta; Redding (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Shasta County Superior Court is seeking a Courtroom Clerk to support courtroom activities, prepare minutes, and manage case information with confidential handling. The role requires accurate data entry and familiarity with court procedures.

The ideal candidate will possess solid clerical experience in a California court setting, with ability to work in a fast-paced courtroom and coordinate with multiple units to ensure smooth operation.

Qualifications

• Public information and communication techniques.
• General clerical office procedures, including keyboarding.
• Automated systems used for information storage and document preparation.
• Proper decorum in staff support within the courtroom.
• California codes, rules, ordinances, laws, and regulations; court procedures and terminology.
• Statutory requirements for maintenance of Court calendars and legal documents.
• Fines, bail, and sentencing procedures; interrelationship of law enforcement, prosecution, and defense.

Responsibilities

• Attends a variety of court proceedings; records required data; prepares minutes reflecting proceedings and orders.
• Enters case specifics into the court's case management systems and determines actions to execute orders.
• Prepares and maintains calendars and documents; maintains custody of exhibits and records; handles notices, warrants, and other documents.
• Advises attorneys, public, and agencies on case status and procedural information; reviews files for sufficiency and timeliness.
• Participates in jury selection; records juror details and prepares related records; calculates jury and court reporter fees.

Skills

Public information and communication

Record keeping

Keyboarding

Courtroom procedures

Data entry

Attention to detail

Tools

Case management software

Automated information storage systems

Job description

POSITION SUMMARY

Under the direction of the Court Services Manager or Court Services Supervisor, a Courtroom Clerk serves as clerk to a Judge or Commissioner in Superior Court, prepares minutes of Court proceedings, performs difficult, complex, and confidential clerical work in support of courtroom activities, ensures efficient operation of the courtroom, and performs related duties as required.

DISTINGUISHING CHARACTERISTICS

Courtroom Clerks work full time in a courtroom. The Courtroom Clerk I is the entry class in which employees receive extensive training in all case types. A Courtroom Clerk I is promoted to the Courtroom Clerk II level upon meeting the minimum experience requirements, passing a written proficiency examination, and demonstrating the ability to perform competently the full range of duties. A Courtroom Clerk is distinguished from a Court Services Assistant in that the latter works in case processing, may work in support of a courtroom on a regular basis, and may work part time in a courtroom but does not work full time in a courtroom assignment.

Attends a variety of court proceedings; records statutorily required data; prepares minutes of Court hearings reflecting case proceedings and orders of the Court; enters case specifics into the court's case management systems and determines actions needed to execute Court orders and rulings.

Prepares, examines, and maintains a variety of Court‑related calendars and documents; maintains custody of exhibits and records; examines and prepares abstracts, notices, commitments and other documents; exonerates and forfeits bail bonds; issues writs, issues/recalls bench warrants, and other legal processes; prepares orders and judgments for the judge's signature; prepares and mails notices of entry of judgment on civil cases; completes DMV and DOJ reporting.

Advises attorneys, general public, and local and state agencies regarding status of cases and provides procedural information; examines case files and advises Judge, attorneys, and litigants of sufficiency and timeliness of documents; records fines, sentences, bail, and other case specific information; provides information and referral to Court services and related prosecution and legal defense operations.

Participates in jury selection; records juror excuses and challenges by counsel; maintains juror attendance records and provides records to jury services; reads and records jury verdicts; polls jury; calculates and collects jury fees and court reporter fees; administers oaths and compiles statistical information.

Coordinates courtroom activity and needs with case processing unit, jury services, and other Court units.

Maintains records of statutory time limits for rulings of submitted cases; maintains manual and automated case files.

Attends hearings regarding confidential legal matters and assumes the responsibility of maintaining confidentiality of records and information.

May provide training to other staff as required or assigned.

The ideal candidate will have a three (3) or more years of office clerical experience in a California Court, including a minimum of one (1) year at or a level comparable to a Court Services Assistant III.

Consideration will be given for any combination of training and experience that provides the desired knowledge and abilities, which may be attained by completing one (1) year of service at a level comparable to a Court Services Assistant II in a California Court.

Knowledge of :

• Public information and communication techniques;
• General clerical office procedures, including keyboarding;
• Automated systems as used for information storage and document preparation;
• Proper decorum as related to staff support within the courtroom;
• California codes, rules, ordinances, laws, and regulations; procedures and policies, operations, and jurisdiction of the Court;
• Courtroom practices and procedures; documents and terminology related to civil, criminal, family law, mental health, probate, and adoption cases;
• Statutory requirements for maintenance of Court calendars and legal documents;
• Fines, bail, and sentencing procedures;
• Interrelationship of law enforcement, prosecution, and defense;
• Technical resource materials and information sources applicable to the area of assignment.

Ability to :

• Work independently with minimum supervision using independent judgment to review, analyze, and resolve problems;
• Work rapidly and accurately under pressure;
• Determine the appropriate course of action in stressful situations;
• Review regulations, procedures, and/or legal reference materials;
• Prepare and maintain accurate records of Court transactions;
• Identify and set priorities;
• Organize work to meet time constraints;
• Maintain confidentiality of records and information;
• Identify and correct technical inaccuracies;
• Type at 40 wpm (net);
• Adapt to changing situations and needs of individual Judges and Commissioners;
• Communicate effectively, both orally and in writing;
• Address large groups of people to explain forms and procedures;
• Use case management software;
• Report online to DMV and DOJ;
• Use standard office equipment including a personal computer;
• Make simple arithmetical calculations;
• Explain and apply specific statutes, codes, rules, and proceedings;
• Understand a variety of legal documents;
• Establish and maintain cooperative working relationships during the course of performing duties.

The Court reserves the right to modify the selection/examination process at its discretion.

All correspondence regarding the selection process is sent via email. You are responsible for checking your email account on a regular basis to find out the status of your application.

Shasta County Superior Court is an Equal Opportunity Employer.

Arrangements may be made to accommodate applicants with disabilities by informing Human Resources in writing or by telephone at the time of application.