Deputy Clerk, Assistant Supervisor - Hampton General District Court

Commonwealth of VA Careers; Hampton (VA); On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

Vacation and sick leave

12 paid holidays

Health insurance

Retirement

Life insurance

Deferred compensation

Short- and long-term disability

Job summary

Commonwealth of VA Careers is seeking a Deputy Clerk (Grade 9) in the Traffic and Criminal Division in Hampton. The role includes supervising staff in the Supervisor's absence, assisting in training, and handling diverse clerical duties with accuracy.

The position offers comprehensive benefits and a 7:00 am–3:00 pm schedule, Monday to Friday. Candidates should bring strong organizational and customer service skills and experience with court operations and MS Office.

Qualifications

• High school diploma or equivalent required.
• Supervisory or leadership experience preferred.
• Excellent written and verbal communication skills.
• Advanced knowledge of office automation systems and software required.

Responsibilities

• Supervise staff in the absence of the Supervisor and assist in training new employees.
• Prepare and process court documents with accuracy and in accordance with policies.
• Perform large-volume data entry and filing; handle complex clerical tasks.
• Provide friendly, professional customer service in a fast-paced environment.

Skills

Supervisory experience

Customer service

Multitasking

Organizational skills

Verbal communication

Written communication

Microsoft Office 365

Office automation

Education

High school diploma or equivalent

Tools

Windows 10

Microsoft Office 365

Job description

Title: Deputy Clerk

State Role Title: Salary Non-Specified

Hiring Range: $42,346.00

Location: Hampton General District Court

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

The Deputy Clerk (Grade 9) Assistant Supervisor in the Traffic and Criminal Division is responsible for supervising employees in the absence of the Supervisor, assisting in the training of new employees, and assigned operational responsibilities in a fast-paced, high-volume office with multitasking and frequent deadlines. Ensures the court’s instructions are executed, and legal documents are prepared with accuracy and in accordance with the state and local policies and procedures. Must be committed to responding to customers and co-workers with a friendly, courteous, and positive can-do attitude and a desire to work in a team environment.

This position offers a competitive benefits package, which includes vacation and sick leave, 12 paid holidays, health insurance, retirement, life insurance, deferred compensation, and short- and long-term disability. The work schedule will be Monday through Friday, 7:00 am – 3:00 pm.

Essential Duties & Responsibilities

Duties include handling a wide range of complex clerical and financial tasks to include: Assisting the Supervisor with supervision of the Traffic and Criminal Division; performing job duties of absent employees, oversight of daily court operations; ensuring smooth proceedings and timely execution; processing court documents; scanning all case documents; large-volume, large volume of accurate data entry and alpha/numeric filing; and answering the telephone. Will have courtroom duties periodically. Experienced with Microsoft applications; Windows 10 and Office 365 a plus. Must be able to multitask and assume additional responsibilities as assigned by management. If you are committed to providing excellent customer service to a diverse population, enjoy working in a fast-paced, high-volume office with tight deadlines in a teamwork environment, then you will enjoy the challenges this position provides.

Minimum Qualifications

The most competitive candidates will possess:
High school diploma or equivalent required.Successful applicants will have considerable court, business, or office-related experience, including supervisory experience. Applicants should be highly organized and possess excellent written and verbal communication skills. Advanced knowledge of office automation systems and computer software required. Excellent customer service skills and retail cash handling experience preferred. This position could require long periods of standing at the public counter or filing for periods up to 8 hours per day. Must be able to bend and lift to retrieve files.

Contact Information

Email: [e-mail]