Deputy Clerk - Powhatan CDC

Commonwealth of VA Careers; Virginia (MN); On-site; USD 29,000 - 36,000; Full time

Job summary

Commonwealth of VA Careers is seeking a Deputy Clerk for Powhatan Combined Court. The role involves high-volume clerical work, docket preparation, and supporting judicial activities in court and in the office, with a focus on accuracy and customer service.

The ideal candidate will have a High School diploma, relevant office experience, strong written and verbal communication skills, and the ability to handle sensitive information with discretion.

Qualifications

• High School diploma or equivalent required.
• Most competitive candidates will have considerable court, business, or office-related experience.
• Excellent written and verbal communication skills.
• Discretion and integrity are required with highly sensitive matters.

Responsibilities

• Docket preparation and judicial support in court.
• Prepare detailed court documents per established guidelines.
• Data entry in automated case management system.
• Schedule matters for court and handle payments/cash reconciliation.
• Provide high level customer service to the public and interface with agencies.

Skills

Customer service

Attention to detail

Verbal communication

Written communication

Time management

Discretion

Multitasking

Education

High School diploma

Tools

Office software

Automated case management system

Job description

Title: Deputy Clerk

State Role Title: Salary Non-Specified

Hiring Range: $32,674.40

Location: Powhatan Combined Court

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Additional Detail

Job Duties

The Deputy Clerk is assigned operational responsibilities in a high-volume, fast-paced office with frequent deadlines. Ensures the court’s instructions are executed, and legal documents are prepared with accuracy and in accordance with state and local policies. This position provides you with the opportunity to gain extensive knowledge of the day-to-day operations of the Virginia judicial process. You must be committed to providing excellent customer service and enjoy working in a team environment.

Essential Duties & Responsibilities

The Deputy Clerk will perform a wide range of complex clerical and financial tasks. Duties include docket preparation and Judicial support in court, ensuring the court’s instructions are executed and carried out in accordance with the policies and judicial instructions. Duties also include preparing detailed court documents in accordance with established guidelines, automated case management system data entry, scheduling matters for court, preparing correspondence, scanning and filing court documents, and attending court sessions. Additional responsibilities include answering phones, assisting customers at the counter, assessing fines and costs, and receipting payments, financial transactions, and cash reconciliation. Must be able to multitask, meet strict deadlines, and assume additional responsibilities as assigned by management. The selected individual must deliver a high degree of customer service to the public, interface with agencies and external organizations, and possess excellent verbal and written communication skills.

Minimum Qualifications

The most competitive candidates will possess:

High School diploma or equivalent required. Most competitive applicants will have considerable court, business, or office-related experience. Applicants should be highly organized and possess significant knowledge, skills, and abilities in personnel management, time management, and performance management; a positive can-do attitude, and able to follow and explain procedures; and reliable attendance. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software are required. Court experience and experience handling money preferred. Advanced knowledge of office automation systems and computer software required. Discretion and integrity are a must in working with highly sensitive and confidential matters.

Physical Demands and Work Environment

Work is primarily performed in an office and courtroom setting. Duties require the ability to sit, stand, walk, bend, reach, and operate standard office equipment. The employee may be required to lift or carry items weighing up to approximately 10 pounds. Reasonable accommodations may be made.

Contact Information

Email: [e-mail]