Deputy Clerk/Administrative Assistant (Juvenile Court)

Delaware County, OH; Delaware (OH); On-site; USD 34,000 - 49,000; Full time

Job summary

Delaware County, OH seeks a Juvenile Deputy Clerk/Administrative Assistant 1 to receive, prepare and process legal documents for all court types in the Probate/Juvenile Court. The position involves public interaction and clerical duties under the Clerical Services Department Head.

The role is full-time (minimum 30 hours/week) with requirements of a high school education and basic office software skills. Training and experience in an office environment are valued.

Qualifications

• High School Diploma or GED required; secondary education preferred.
• 1 year of office experience or training; basic computer skills required.

Responsibilities

• Process intake of complaints, motions, traffic citations, and filings for Juvenile Court.
• Prepare legal documents (waivers, orders, summons, citations, judgments).
• Schedule hearings as Assignment Commissioner.
• Log filings and times using court timekeeping devices.
• Screen and route incoming communications to the proper party.
• Assist clients with information and paperwork resources.
• Greet and direct clients and assist courtroom seating as needed.
• Perform case management tasks in case management software; docketing and data entry.
• Maintain professional relations with juveniles and families from diverse backgrounds.
• Support staff during absences; perform clerical duties in Probate Court.
• Process payments to the Court (cash, checks, electronic).
• Update and inventory Juvenile Court files manually and electronically.
• Perform other assigned tasks as directed.

Skills

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Incumbent is responsible for performing the essential job functions as assigned. The main objective of a Juvenile Deputy Clerk/Administrative Assistant 1 is to receive, prepare and process the legal documentation necessary for all case types in the Delaware County Probate/Juvenile Court. Incumbent will also interact with members of the public, law enforcement and government agencies either in person, by telephone or electronically. Incumbent reports to the Clerical Services Department Head.

Full-time position - minimum of 30 hours per week

High School Education or equivalent is required; completion of a secondary education is preferred plus 1 year of work-related training or experience in an office environment with basic working knowledge of computer-related software, specifically Microsoft Office. Work involves moderately complex, relatively standardized tasks, processes and operations following established laws and procedures.

• Processes the intake of complaints, motions, traffic citations, and other filings in matters in the Juvenile Court;
• Prepares and/or creates various legal documents, e.g. waivers, appointment orders, summons, citations, and judgment entries and orders, etc.;
• Serves as Assignment Commissioner to schedule hearings;
• Receives filings and records date/time using official court timekeeping devices;
• Receives, screens and directs incoming communications to appropriate person and/or department;
• Assists clients by providing information as to resources for assistance in filing or completing paperwork;
• Greets and directs clients to appropriate persons, departments or assists in seating courtroom;
• Performs Case Management functions using case management software; docketing, scheduling, entering data provide by Departmental staff and other necessary functions;
• Maintains positive working relationship with juveniles and families of diverse cultural, racial, religious, and socioeconomic backgrounds;
• Assists others, as directed, including staff who are absent to complete all clerical functions in a timely manner, including clerical assistance in the Probate Court;
• Process payments to the Court, including; cash, check and electronic payments;
• Updates and inventories Juvenile Court files, manually and electronically; and
• Performs other tasks and/or assignments, as directed.