Deputy Clerk

Town of Vail; Vail (CO); On-site; USD 89,831,000 - 112,295,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Retirement contributions

Paid time off

Housing assistance

Tuition reimbursement

Recreation benefits

Wellness incentives

Life & disability insurance

Employee assistance program

Employee discounts

Job summary

The Town of Vail is seeking a highly organized Deputy Clerk to join our team. This role provides executive-level administrative support to the Town Manager’s Office and assists with Municipal Court operations, while coordinating Town Council agendas and official records.

Ideal candidates have strong organizational, communication, and discretion skills with a minimum of three years in municipal government or related fields.

Qualifications

• High school diploma or equivalent required.
• Notary Public certification is preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and document management tools.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Coordinate Town Council agendas, packets, notices, and materials.
• Manage routing, execution, tracking, and retention of Town contracts and agreements.
• Support public records requests and ensure records retention compliance.
• Provide executive-level administrative support to Town Manager, Deputy Town Manager, and Town Council.
• Coordinate meetings, travel, events, and special projects.
• Assist with Municipal Court administrative functions and back up Court Clerk.
• Maintain confidential records with accuracy and professionalism.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Discretion with confidential info

Interpersonal skills

Education

High school diploma or equivalent

Notary Public certification (preferred)

Tools

Microsoft Office

Job description

Expected Hiring Range: $31.35-$39.19 depending on experience and qualifications

The Town of Vail is seeking a highly organized, detail-oriented, and resourceful Deputy Clerk to join our team! This position plays an important role in supporting the Town Clerk's Office, providing executive-level administrative support to the Town Manager's Office, and assisting with Municipal Court operations.

As Deputy Clerk, you'll work closely with Town leadership, elected officials, department directors, and community members to help keep essential municipal operations running smoothly. From coordinating Town Council agendas and managing official records to overseeing contract processes and supporting special projects, this position offers a unique opportunity to contribute to local government and the Vail community.

Key responsibilities include:

• Coordinating Town Council agendas, meeting packets, public notices, and official meeting materials.
• Managing the routing, execution, tracking, and retention of Town contracts and agreements.
• Supporting public records requests and ensuring compliance with municipal records retention requirements.
• Providing executive-level administrative assistance to the Town Manager, Deputy Town Manager, and Town Council.
• Coordinating meetings, travel arrangements, community events, and special projects.
• Assisting with Municipal Court administrative functions and serving as backup to the Court Clerk.
• Maintaining confidential records and ensuring accuracy, professionalism, and timely follow-through.

This is an excellent opportunity for someone who enjoys variety, takes initiative, and thrives in a collaborative, fast-paced environment where their work makes a meaningful difference.

We're looking for a dependable, adaptable professional who brings sound judgment, strong communication skills, and exceptional attention to detail.

• High school diploma or equivalent required. Additional education in business administration, public administration, records management, legal administration, or a related field preferred.
• Minimum of three years of relevant experience in municipal government, public administration, executive administrative support, records management, legal support, or a related field.
• Strong organizational and time-management skills, with the ability to prioritize competing deadlines and manage multiple projects independently.
• Excellent written and verbal communication skills, including the ability to prepare, review, and edit professional correspondence and official documents.
• Proficiency in Microsoft Office and other software used for scheduling, document management, spreadsheets, and presentations.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Strong interpersonal skills and the ability to build effective working relationships with elected officials, Town leadership, coworkers, and the public.
• Sound judgment, problem-solving skills, and the ability to make decisions with limited supervision.
• Willingness to learn municipal procedures, regulations, records management requirements, and government operations.
• Ability to obtain and maintain a Notary Public certification.

The ideal candidate is proactive, approachable, curious, and comfortable balancing independent work with collaboration. Occasional attendance at meetings or Town events outside regular business hours may be required.

At the Town of Vail, we believe in taking care of our employees both on and off the job. We offer a comprehensive benefits package designed to support your health, financial well-being, professional growth, and mountain lifestyle.

Benefits available to eligible full-time employees include:

• Medical, Dental & Vision Insurance: Comprehensive medical coverage with affordable employee premiums, plus voluntary dental and vision plans.
• Generous Retirement Contributions: Town-funded 401(a) retirement contributions beginning at 11.15% of base salary and increasing to 16.15% after one year of service, with a five-year vesting schedule. Additional retirement savings options are available through a 457(b) plan.
• Paid Time Off: Approximately 4.2 weeks of combined vacation and holiday leave during the first year, with accruals increasing based on years of service, plus paid sick leave and eligible bereavement leave.
• Lifestyle Spending Account: Town-funded reimbursement for eligible wellness and recreation expenses, including ski passes, fitness memberships, outdoor gear, and more.
• Wellness Incentives: Opportunities to earn financial incentives for completing eligible preventive healthcare visits and screenings.
• Life & Disability Insurance: Town-paid basic life and accidental death and dismemberment insurance, along with short-term and long-term disability coverage.
• Housing Assistance: Access to employee homeownership and rental assistance programs.
• Tuition Reimbursement: Up to $4,000 annually in educational assistance, based on eligibility and years of service.
• Free Recreation Benefits: Employee recreation pass providing access to Vail Golf Course, tennis courts, ice skating at Dobson Ice Arena, and the Vail Nordic Center, subject to program availability.
• Employee Assistance Program: Confidential counseling, financial and legal consultations, life coaching, and work-life resources at no additional cost.
• Employee Discounts: Access to exclusive savings on travel, entertainment, shopping, fitness, and more through BenefitHub.

The Town of Vail offers more than a job. It's an opportunity to build a meaningful career while enjoying the exceptional quality of life that comes with living and working in the Vail Valley.

Benefits are subject to eligibility requirements, applicable plan documents, and Town policies.