Deputy Clerk - Public Admin with Mountain Perks

Town of Vail; Vail (CO); On-site; USD 89,831,000 - 112,295,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Retirement contributions

Paid time off

Housing assistance

Tuition reimbursement

Recreation benefits

Wellness incentives

Life & disability insurance

Employee assistance program

Employee discounts

Job summary

The Town of Vail is seeking a highly organized Deputy Clerk to join our team. This role provides executive-level administrative support to the Town Manager’s Office and assists with Municipal Court operations, while coordinating Town Council agendas and official records.

Ideal candidates have strong organizational, communication, and discretion skills with a minimum of three years in municipal government or related fields.

Qualifications

• High school diploma or equivalent required.
• Notary Public certification is preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and document management tools.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Coordinate Town Council agendas, packets, notices, and materials.
• Manage routing, execution, tracking, and retention of Town contracts and agreements.
• Support public records requests and ensure records retention compliance.
• Provide executive-level administrative support to Town Manager, Deputy Town Manager, and Town Council.
• Coordinate meetings, travel, events, and special projects.
• Assist with Municipal Court administrative functions and back up Court Clerk.
• Maintain confidential records with accuracy and professionalism.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Discretion with confidential info

Interpersonal skills

Education

High school diploma or equivalent

Notary Public certification (preferred)

Tools

Microsoft Office

Job description

The Town of Vail is seeking a highly organized Deputy Clerk to join our team. This role provides executive-level administrative support to the Town Manager’s Office and assists with Municipal Court operations, while coordinating Town Council agendas and official records.

Ideal candidates have strong organizational, communication, and discretion skills with a minimum of three years in municipal government or related fields.