Deputy Clerk

Petoskey Chamber; Petoskey (MI); On-site; USD 42,000 - 52,000; Part time

Job summary

Bear Creek Township is seeking a Deputy Clerk (part-time) to support the Clerk’s Office. Under the Clerk’s supervision, you will perform administrative and accounting tasks to ensure efficient operations and accurate records.

The role emphasizes organization, precision, and commitment to public service. Responsibilities include handling records, payroll tasks, financial statements, voter registration, and ensuring proper notices and minutes.

Qualifications

• Associate degree required; higher preferred.
• Valid Michigan driver's license and reliable vehicle.
• Experience in administrative and/or accounting roles, ideally municipal.
• Experience in HR/payroll preferred.
• Experience in accounts payable preferred.
• Strong computer literacy; proficient in Microsoft Office; accurate typing; database experience.

Responsibilities

• Assist the Clerk with assigned duties and support the Clerk’s Office operations.
• Maintain office hours and assist the public with inquiries.
• Maintain custody of Township records and post meeting notices.

Skills

Microsoft Office

Typing

Database management

Education

Associate degree

Tools

Accounts payable software

HR/payroll software

Job description

BEAR CREEK TOWNSHIP JOB POSTING
Role: Deputy Clerk
Employment: Part-Time
Department: Clerk’s Office
Reports To: Clerk
Wage: $20-25/hr, Commensurate with Experience

Bear Creek Township is seeking a dedicated and detail-oriented individual to join the Clerk’s Office as the Deputy Clerk. Under the supervision of the Clerk, you will perform administrative duties that support the smooth and efficient operation of the Clerk’s Office. This role requires a high level of organization, precision, and accuracy to ensure the safety and well‑being of our community and our elections. If you are passionate about public service and skilled with accounting and administrative abilities, we encourage you to apply.

Job Duties and Responsibilities

Assist the Clerk with duties as assigned, which can include, but is not limited to those listed below:

• Maintain office hours and assist the general public with inquiries
• Maintain custody of all Township records
• Pay township invoices using accounts payable software
• Record and maintain Township meeting minutes for various township boards and committees
• Prepare financial statements
• Update and maintain the voter registration file
• Conduct fair and efficient elections
• Update and maintain the Township ordinance book
• Prepare materials for Township Board meetings
• Follow up with Township Board related items
• Post meeting notices, agendas, ordinances, minutes, and other public information
• Complete HR/Payroll tasks such as maintaining personnel records, preparing and issuing W-2s/W-3, preparing and issuing 1099s, preparing and filing quarterly and annual tax returns, etc…
• Maintain general ledger

Qualifications

• Associate’s degree required, higher preferred.
• Must have a valid Michigan Driver’s License and a reliable vehicle.
• Experience in administrative and/or accounting roles, ideally in a municipal, or related setting.
• Experience with human resources/payroll preferred.
• Experience in accounts payable preferred.
• Strong computer literacy, including proficiency in Microsoft Office Suite, efficiency in typing, and experience with database management.
• Exceptional organizational and multitasking abilities, with keen attention to detail.
• Excellent communication skills, both written and verbal.
• Resident-focused attitude with the ability to maintain professionalism in interactions with the public.
• Willingness to learn and adapt to evolving regulations, technologies, and departmental needs.

Note

Primarily daytime hours, but some regular evening hours required. Schedule may flex seasonally.