Deputy Clerk

State of Idaho; Boise (ID); Sur place; USD 42 000 - 54 000; Plein temps

Avantages offerts par ce poste

Excellent medical, dental, and vision

PERSI retirement benefits

Paid sick and vacation leave

11 paid holidays annually

Healthy work-life balance

Career growth and professional develop

Résumé du poste

Idaho Office of Administrative Hearings (OAH) seeks a full-time Deputy Clerk in Boise to support Administrative Law Judges, manage case files, schedule hearings, and draft notices and orders. In-person work is typical Monday through Friday, with occasional after-hours duties to meet deadlines.

The position requires a high school diploma and at least two years in a court clerk or related role; three years preferred. OAH offers favorable benefits and a stable state service environment.

Qualifications

• High school diploma or equivalent is required.
• Minimum two years in a court clerk, legal secretary/assistant, or related role; three years preferred.
• Knowledge of general office practices and English grammar; ability to follow instructions and maintain confidentiality.
• Proficiency with Microsoft Office and ability to organize case files and hearings.

Responsabilités

• Review case reports, set hearings, and issue notices as needed.
• Prepare orders, notices, and routine correspondence.
• Proofread and finalize orders drafted by Administrative Law Judges.
• Maintain paper and electronic case files and docketing in the case management system.
• Maintain the court calendar and coordinate statewide hearing locations.
• Accept filings, distribute copies, and review documents for accuracy.
• Answer phones and provide information to staff, parties, and the public.
• Order and inventory office supplies and perform routine administrative tasks.
• Prepare case status reports for the Chief Administrative Law Judge and ALJs.

Connaissances

Office administration

Microsoft Office

Written & verbal communication

Attention to detail

Confidentiality

Formation

High school diploma or equivalent

Experience as court clerk or legal secretary/assistant (2+ years)

Description du poste

Office of Administrative Hearings Career Opportunity

The Idaho Office of Administrative Hearings (OAH) is seeking a full-time Deputy Clerk.

OAH’s central office is located in downtown Boise. The typical schedule is in-person Monday through Friday, although as a legal position, occasional off-hours work may be required to fully discharge duties and meet deadlines. This position has a negotiable start date but must start no later than December 7, 2026.

Special Notice: This position is exempt from classified state service and the Rules of the Division of Human Resources and the Idaho Personnel Commission.

The Office of Administrative Hearings serves the citizens, businesses, and state agencies of Idaho by providing independent, efficient, and unbiased hearings of contested administrative cases, and facilitates the opportunity for parties to resolve their disputes through alternative dispute resolution.

Responsibilities

• Review active and inactive case reports, set hearings, and issue notices as necessary;
• Prepare orders, notices, and correspondence on routine matters;
• Proofread and finalize recommended and preliminary orders drafted by Administrative Law Judges (ALJs);
• Maintain paper and electronic case files for ALJs, including docketing all orders, notices, and reports into the case management system;
• Maintain the court calendar for ALJs, including arranging and coordinating hearing locations statewide, locating and reviewing files, and preparing minutes;
• Prepare files and materials for administrative contested case hearings;
• Accept party filings and docket filings, and distribute copies;
• Review documents for accuracy;
• Answer phone lines, route calls, and operate all office equipment;
• Provide information to ALJs, other OAH staff, parties, and the public;
• Order and inventory of office supplies;
• Perform routine administrative support tasks;
• Prepare case status reports for the Chief Administrative Law Judge and other ALJs as requested.

Minimum Qualifications

• High school graduation or equivalent;
• A minimum of two years of experience as a court clerk, legal secretary/assistant, or a related position; three years preferred.

Knowledge, Skills, and Abilities

• Knowledge of general office practices and procedures;
• Knowledge of English grammar and punctuation;
• Knowledge of legal practices and procedures;
• Knowledge of Idaho administrative contested case proceedings preferred;
• Skill in the use of Microsoft Office software;
• Ability to follow complex verbal and written instructions;
• Ability to prioritize and organize work;
• Ability to communicate effectively verbally and in writing;
• Ability to establish and maintain effective working relationships with ALJs, co-workers, and the general public;
• Ability to lift boxes weighing up to 30 pounds; and
• Ability to maintain confidentiality.

Benefits

• Excellent medical, dental, and vision health plans
• Nationally recognized PERSI retirement benefits
• Paid sick and vacation leave accrual upon hire
• 11 paid holidays annually
• A healthy work-life balance
• Career growth and professional development opportunities

The State of Idaho is committed to providing equal employment opportunities and prohibiting discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibiting discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities. Auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711) or email [e-mail] .

Preference may be given to veterans who qualify under state and federal laws and regulations.

*This position will remain open until filled.