Deputy Clerk

Judicial Branch; Beaufort (SC); On-site; USD 37,000 - 61,000; Full time

Job summary

Judicial Branch in Beaufort County, NC seeks a Deputy Clerk, Criminal Division, to support filing, dispositions, and court procedures in ACIS/CCIS/CourtFlow. The role serves attorneys and the public, explains rules, and processes court documents.

Candidates should have a high school diploma and be at least 18 years old; Beaufort County residents preferred. Responsibilities include preparing judgments, issuing subpoenas, managing cash receipts, calendar scheduling, and assisting courtroom

Qualifications

• High school diploma or equivalent.
• Beaufort County residents preferred.
• Attach cover letter and résumé.

Responsibilities

• Explain court rules and procedures to attorneys and the public by phone or in person.
• Dispose of cases in ACIS/CCIS/CourtFlow; prepare judgments and commitments; issue subpoenas; process bonds.

Skills

Court procedures

Active listening

Communication

MS Word/Excel/Outlook

Education

High school diploma

Tools

ACIS/CCIS

CourtFlow

FCR system

Job description

Agency Clerk of Superior Court Division CSC Beaufort

Job Classification Title: Deputy Clerk (S)

Position Number: 65035676

Grade: JC01

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

Salary Range: $37,404.00 - $60,502.00

Office of the Clerk of Superior Court, Beaufort County, seeks an individual to serve in the position of Deputy Clerk, Criminal Division, in the legal system of North Carolina.

Responsibilities

• Filings – Discuss and explain court rules and procedures to attorneys, the public and others by phone or in person. Listen and ask probing questions to determine the appropriate course of action; redirect to other departments as appropriate. Identify and provide applicable forms and written instructions without providing recommendations as to any specific course of action.
• Dispositions – Dispose of cases in ACIS/CCIS/CourtFlow; prepare probation judgments and commitments; continue cases in ACIS/CCIS; issue subpoenas; enter called and failed dates; process bond forfeitures; issue Orders for Failure to Appear (OFA) in eCourts, etc.
• Process expunctions, orders for arrest, court-ordered bond forfeitures, fee applications, court continuances, record check requests, Civil Revocations (CVR), petitions for vehicle seizures, search warrants, extraditions, etc.
• Audit various criminal reports; process as appropriate; prepares and sends notices to applicable parties.
• Miscellaneous Responsibilities – Assist public, attorneys and others in conducting research of public files by pulling and re-filing case files, providing information on procedures while not offering legal advice, and making copies or assigning customers a copy-key (HECON) to make copies themselves, if requested.
• File new and disposed criminal cases.
• Prepare files for destruction in accordance with rules of recordkeeping.
• Calendar cases for district and superior court.
• Cashier Responsibilities – Process cash receipts. Serve as the Clerk of Superior Court office's first point of contact for the general public and direct customers to the appropriate division. Handle money daily and is responsible for their cash drawer at the end of the day. Examine currency to detect counterfeit, foreign, or damaged money. Record receipts to appropriate account within the Financial Cash Receipting (FCR) system. Operate computer, scanner, copier, ID/Badge equipment and fax machine. Sort and route incoming mail. Train backup cashiers in the use of the equipment.
• Some courtroom duties include: Pull/Review court calendar. Pull case files/shuck to prepare for court. Bring required forms, pens and necessary items to courtroom. Sort case files during calendar call. Answer questions from attorneys, the parties involved in the cases, and the judge. Start recorder, tabs and labels entries throughout the recording. Administer oaths. Listen to court proceedings and process court orders and judgments (e.g., records the official proceedings of the court on the hard copy of the calendar during court). Maintain exhibit log. Print copies of judges' orders. Re-file cases after court sessions.
• New hires may be paid above the minimum rate depending on education and experience in a North Carolina Clerk of Superior Court office.

Knowledge, Skills and Abilities / Competencies

• Knowledge of: NC general statutes; policies and procedures related to criminal proceedings; local judicial district procedures; ACIS/CCIS; basic math; and general office/clerical procedures.
• Skills in: active listening; communicating both verbally and in writing; and MS Word, Excel, and Outlook.
• Ability to: read and comprehend legal documents; interact diplomatically with a diverse group of people; empathize; adjust to unexpected events while meeting deadlines; organize, carry and manage files, shucks; work independently; and provide procedural information without giving legal advice.

Minimum Education and Experience

High school diploma or equivalent.

Minimum of 18 years of age.

Beaufort County residents preferred.

Management prefers applicants with professional experience working in a courthouse or law office.

Attach cover letter and résumé.

Benefits

Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Closing Details

All job postings close at 11:59pm the night before the End Date on the posting.