Deputy Clerk

Athens; Athens (OH); On-site; USD 21,000 - 27,000; Full time

Benefits offered by this job

Health plan

Vision & Dental Insurance

Life Insurance

OPERS pension match (14%)

Paid parental leave

Holidays, sick leave, vacation

Fitness center access

FSAs

Job summary

The Athens County Municipal Court is seeking applications for a full-time Deputy Clerk. The position involves clerical and administrative duties, public interaction, and processing legal documents to keep court records accurate.

The pay rate is $15.37-$19.32 per hour, and the role is on-site with no remote work. PSLF eligibility is noted. Equal opportunity employer; background check after offer.

Qualifications

• High school diploma or equivalent required.
• Prior clerical/administrative experience preferred.
• Strong organizational skills and attention to detail.
• Excellent customer service and communication skills.
• Proficiency in office software and the ability to learn court management systems.
• Completion of a background check post-offer.

Responsibilities

• Answer phone calls and respond to emails or forward to the appropriate department.
• Assist individuals at the window and process payments.
• Enter traffic and criminal tickets into the court system.
• Process criminal and traffic mail, diversion information, sealings, and expungements.
• Manage license forfeitures, warrants, and Temporary Protection Orders (TPOs).
• Prepare and send past-due letters and update spreadsheets for collections.
• Post mail and handle weekly trips to the post office for Certificate of Mailings.
• Process attorney filings and set up video calls for prisoners as needed.
• Assist other Deputy Clerks and the Chief Deputy Clerk with pre-trials and other court proceedings.
• Perform banking duties when assigned.

Skills

Customer service

Communication

Organizational skills

Confidentiality

Office software

Education

High school diploma or equivalent

Tools

Court management systems

Job description

Deputy Clerk

Athens County Municipal Court

The Athens County Municipal Court seeks applications for the position of Deputy Clerk. This role is responsible for performing clerical and administrative duties to ensure the efficient operation of the Athens County Municipal Court. This position involves significant interaction with the public, processing legal documents, and maintaining accurate court records. This is a full-time position directly appointed by the Judge and is covered by the Fair Labor Standards Act. The pay rate is $15.37- $19.32 per hour. The position may also be eligible for the Public Service Loan Forgiveness Program (PSLF). This position is on-site and remote work is not available for this position.

Key Responsibilities:

• Answer phone calls and respond to email inquiries or forward them to the appropriate department.
• Assist individuals at the window and process payments.
• Enter traffic and criminal tickets into the court system.
• Process criminal and traffic mail, diversion information, sealings, and expungements.
• Manage license forfeitures, warrants, and Temporary Protection Orders (TPOs).
• Prepare and send past-due letters and update spreadsheets for collections.
• Post mail and handle weekly trips to the post office for Certificate of Mailings.
• Process attorney filings and set up video calls for prisoners as needed.
• Assist other Deputy Clerks and the Chief Deputy Clerk with pre-trials and other court proceedings.
• Perform banking duties when assigned.

Qualifications:

• High school diploma or equivalent required.
• Prior experience in a clerical or administrative role preferred.
• Strong organizational skills and attention to detail.
• Excellent customer service and communication skills.
• Proficiency in office software and the ability to learn court management systems.
• Capability to handle sensitive information with confidentiality.
• Completion of a background check post-offer.

Competitive Benefits Package:

• Comprehensive low-cost, low-deductible health plan, among the most affordable in the state.
• Vision and Dental Insurance
• Life Insurance
• Pension: 14% public employee pension match through OPERS.
• Paid Parental Leave
• Paid Holidays, Sick Leave, and Vacation Time
• Complimentary Fitness Center Membership
• Medical and Childcare FSA

The City of Athens, OH, is an equal-opportunity employer committed to fostering a diverse and inclusive workplace. Qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status.

Questions can be directed to Clerk of Court Ciara Fox via email [e-mail] or by calling 740-592-3328.

This posting will remain open until filled.