Deputy City Recorder

City-of-Tigard,-o; Tigard (OR); On-site; USD 55,000 - 75,000; Full time

Job summary

The City of Tigard is seeking a dedicated municipal records and elections coordinator to support City Council meetings, prepare agendas, packets, and minutes. The role also handles public records requests, maintains SOPs, and assists with elections under the supervision of the City Recorder.

Qualified applicants will have a high school diploma and at least four years of experience in municipal government, preferably in a City Recorder's office.

Qualifications

• Equivalent to graduation from twelfth grade.
• Four (4) years of experience in municipal government, preferably with a City Recorder's Office or related organization that staffs a government body and holds elections.

Responsibilities

• Assist City Council meetings: agenda development, review materials, and minutes.
• Respond to Records Requests from the public and staff.
• Develop and update SOPs to streamline workflows.
• Coordinate municipal elections with the City Recorder and ensure compliance.
• Serve as Oregon Notary Public and information resource for staff.

Education

High School Diploma / 12th Grade

Job description

OUR PURPOSE

At the City of Tigard, our talented, industrious, and innovative municipal government professionals have been providing essential services and recreational spaces to Tigard’s growing community for over 60 years. City of Tigard team members enjoy meaningful work, a diverse and inclusive culture of belonging, job specific flexibilities and opportunities for growth and advancement. Incorporated in 1961, Tigard is Oregon’s 12th largest city and is part of the Portland metropolitan area.

OUR VALUES

At Team Tigard, we are the ambassadors of our municipal services to the members of our community. We aspire to treat all people with dignity, respect, and care; to demonstrate the equitable and sustainable practices that are environmentally and fiscally sound, and to engage with each other as trusted colleagues to achieve excellence in all we do. We do the right things, and we get things done.

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Perform the administrative functions of City Council meetings; agenda development; review and preparation of meeting materials; public notices for posting according to State laws; prepare Council chambers for meetings; attend Council meetings; take and prepare City Council meeting minutes; prepare Council packets and approved resolutions, ordinances, and meeting minutes for archiving.
• Research and respond to Records Requests from the public and city staff.
• Develop and update Standard Operating Procedures (SOPs) to streamline daily workflows and ensure operational consistency.
• Assist the City Recorder with coordinating municipal elections, including candidate filings, measures added to the ballot, and ensuring compliance with all county and state rules, regulations and requirements.
• Serve as Oregon Notary Public and as an information resource to City staff.

• Equivalent to graduation from twelfth (12th) grade; AND
• Four (4) years of experience in municipal government, preferably with a City Recorder's Office or related organization that staffs a government body and holds elections.

Union Representation:

not applicable for this job.

Schedule:

General schedule of four 10 hour days (Monday – Thursday). This schedule has some flexibility; this position requires attendance at City Council meetings that take place most Tuesday evenings and occasionally special meetings that can occur on weekdays and weekends. This position does rotate council meeting coverage with the City Recorder. Limited remote work may be available consistent with the City’s Remote Work Policy and operational needs.