Deposition Coordinator

The Hartford; New York (NY); On-site; USD 50,000 - 75,000; Full time

Job summary

The Hartford in New York City is seeking a Deposition Coordinator to support a team of attorneys in a fast-paced legal environment. This role is responsible for scheduling depositions, managing calendars, and coordinating with clients, opposing counsel, court reporters, and other stakeholders to secure mutually available dates.

Responsibilities include maintaining accurate records in case management systems, generating notices and letters, tracking deposition outcomes, and ensuring compliance

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• Minimum of 3 years of legal administrative support experience and knowledge of NY litigation practices.
• Experience managing calendars and scheduling in a fast-paced environment.
• Strong written and verbal communication, and ability to handle confidential information.

Responsibilities

• Coordinate and schedule depositions for 15 attorneys in a high-volume practice.
• Manage deposition calendars and the office master calendar.
• Communicate with attorneys, clients, opposing counsel, court reporters, and others to confirm dates.
• Monitor upcoming depositions and resolve scheduling conflicts.
• Enter and maintain deposition information in case management systems.
• Generate notices and scheduling letters using templates.
• Track deposition outcomes and status changes; update systems accordingly.

Skills

Deposition scheduling

Calendar management

Outlook proficiency

Microsoft Office

Stakeholder communication

Education

High school diploma or equivalent

Associate degree preferred

Tools

Case management systems

Document management systems

Job description

Legal Assistant - LU10CN We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.

The New York City Staff Counsel Office is seeking a highly organized and detail-oriented Deposition Coordinator to support a team of 15 attorneys in a fast-paced New York City legal environment. This position is responsible for the coordination, scheduling, tracking, and management of depositions and related calendar activities. The successful candidate will serve as the primary point of contact for deposition scheduling and coordination among attorneys, business partners, clients, opposing counsel, co-defendants, court reporting agencies, and other stakeholders. This individual must be capable of managing multiple priorities, maintaining accurate records, meeting strict deadlines, and handling confidential information with professionalism.

Key Responsibilities

• Coordinate and schedule depositions for 15 attorneys in a high-volume legal practice.
• Manage attorneys' deposition calendars and maintain the office master calendar.
• Communicate with attorneys, clients, business partners, opposing counsel, co-defendants, court reporters, and other parties to identify mutually available dates and secure scheduling commitments.
• Monitor upcoming depositions and proactively address scheduling conflicts or changes.
• Enter, update, and maintain deposition-related information within the department's document management and case management systems.
• Generate correspondence, notices, and scheduling letters using established templates.
• Track deposition outcomes and maintain accurate records regarding deposition status, completion dates, adjournments, cancellations, and rescheduling activities.
• Update case management systems with current deposition information and status changes.
• Ensure all scheduling activities comply with established procedures and deadlines.
• Maintain accuracy and quality control of calendar and case-related data.
• Handle sensitive, confidential, and privileged information in accordance with company policies and legal requirements.
• Provide administrative support related to deposition management and attorney scheduling needs.

Required Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• Minimum of 3 year of legal administrative support experience and working knowledge of the New York litigation practices and deposition scheduling procedures.
• Demonstrated experience managing calendars, appointments, or complex scheduling functions.
• Advanced proficiency with Microsoft Outlook, including calendar management and scheduling.
• Working proficiency with the Microsoft Office Suite: Word, Excel, PowerPoint & Outlook
• Strong time management skills.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently while maintaining effective collaboration with multiple stakeholders.
• Strong attention to detail and commitment to accuracy.

Additional Information: *NOTE* This is a remote position; however, the selected candidate may be required to work from our New York City, NY office on an as-needed basis for business, training, or team-related activities.

Location: New York City, NY Department: New York City Staff Law Office Reports To: Operations Team Leader

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is: $49,920 - $74,880

Equal Opportunity Employer/Sex/Race/Color/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age