Departmental Staff Assistant II

County-of-Kauai; Hawaii; On-site; USD 56,000 - 67,000; Full time

Job summary

County of Kaua'i Department of Finance - Administration seeks a Departmental Staff Assistant II to provide staff support to top-level management and handle administrative, payroll, and budgeting duties.

The role includes preparing communications, reviewing procedures, and maintaining personnel and expenditure records while assisting in budgetary requests and financial reporting.

Qualifications

• Bachelor's degree in business or public administration or related field.
• Three years of specialized work experience for Level II.
• Professional experience involving personnel, office, and business management responsibilities.

Responsibilities

• Provide staff assistance to top-level department management on administrative matters.
• Assist with departmental payroll and maintain records.
• Prepare correspondence and ensure consistency with department objectives.
• Review procedures and recommend revisions.
• Maintain files of expenditures, reports, and budgets.

Skills

Payroll support

Budget management

Administrative support

Liaison with management

Education

Bachelor's degree in business or public administration or related field

Job description

Job Posting End Date:October 9, 2026 ARE YOU A CURRENT COUNTY OF KAUA'I EMPLOYEE?IF YES, DO NOT APPLY HERE! IF YOU APPLY ON THIS WEBSITE YOUR APPLICATION WILL NOT BE ACCEPTED.This posting is for External Candidates only.Current County of Kaua'i employees, must apply on the Internal Career Site by clicking on this linkJob Title:Departmental Staff Assistant IISalary Range:N/APosition Salary:5,527.00 USD MonthlyLocation:Department of Finance - AdministrationCivil Service or Non Civil Servic e:Civil ServiceJob Summary:Provides staff assistance to top-level County department management; independently performs the administrative, housekeeping, and office services functions of the department; may evaluate various departmental programs, rules, regulations, and policies; and performs other duties as required.Level II: This class is characterized by its responsibility to serve a department that administers major programs requiring a work force which is organized into a relatively complex structure.Examples of Duties:( The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position ).Serves in a staff capacity and provides technical assistance to top-level County department management on administrative matters related to fiscal and personnel management and budgetary requirements;Assist with departmental payroll and maintains adequate records;Prepares correspondence and memoranda for top-level County department management, reviewing all outgoing communications for consistency with the department's objectives, policies, and procedures;May perform special studies and research as directed and prepare reports making sound recommendations;Reviews internal procedures and practices and recommends revisions;Serves as liaison between top-level County department management and other operating officials;Maintains records of employees' sick leave, vacation, increment dates, etc., and informs employees of their respective status;Advises employees of personnel rules, regulations, and procedures;Establishes, maintains, and controls files of expenditures, reports, appropriations, inventory, personnel record, etc.;Reviews, analyzes, compiles, and prepares budgetary requests from divisions;Participates in the preparation of financial statements and reports, budgetary estimates, and other statistical reports;Reviews and approves expenditures for supplies and equipment to ensure that expenses are within program and budgetary limits;Monitors purchase records and controls; participates in departmental planning and programming activities;Initiates studies, prepares reports and makes recommendations for action;Prepares annual and special reports on departmental operations and accomplishments; andPerforms other related duties as required.Minimum Qualifications:Training & Experience:A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in business or public administration or a related field, and for: Level II: three (3) years of specialized work experience.Specialized Work Experience:Professional experience involving personnel, office, and business management responsibilities.Work Shift/ Schedule:Monday-Friday (United States of America)Equal Opportunity EmployerIt is the policy of the County of Kauaʻi that there shall be no discrimination in employment pursuant to Title VII of the Civil Rights Act of 1964 as amended, the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 as amended, and the Hawaii Revised Statutes Chapters 368 and 378 .Except for bona fide occupational or other legal requirements, no individual employed by the County, or applying for employment with the County, shall be subjected to discrimination on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy or reproductive health decisions, arrest and court record, assignment of child support, national guard participation, Veteran status, credit history, domestic/sexual violence victim status, or any other basis covered by state or federal laws governing non-discrimination