Department Secretary

Spectrum Health; Dearborn (MI); On-site; USD 36,000 - 48,000; Full time

Job summary

Corewell Health in Dearborn is seeking a clerical secretarial assistant to support department staff and managers with a range of administrative tasks.

You will use Microsoft Office to type, format, file, and proofread documents, answer phones, organize files, and maintain supply levels.

The role also involves data entry for department initiatives, recording minutes, coordinating meetings, and supporting safety and quality improvement efforts.

Qualifications

• Required: High School Diploma or equivalent.
• Preferred: 1 year of relevant secretarial or clerical experience.
• Completion of business courses or trainings

Responsibilities

• Using computer software (Microsoft Office: Word, Excel, PowerPoint, Outlook), types, formats, enters, edits, proofreads a variety of documents as requested.
• Answers telephones, screens, prioritizes, redirects call or takes messages.
• Answers questions and handles routine matters on own.
• Monitors and maintains department supplies/par levels.
• May be asked to input requisitions in ordering system.
• Faxes, collects, organizes, files, and electronically scans documents.
• Maintains files of various nature (i.e.: employee, vendor) and secures confidential information.
• Participates in department initiatives relative to Process Improvement, Quality Assurance and Customer Service initiatives and may be asked to record data for these initiatives along with data for the annual system-wide and departmental competencies.
• As required, may be asked to provide project administrative support, type agendas or meeting minutes, or input other department data in databases.
• Actively participates in safety initiatives and risk mitigating measures where appropriate and completes all position and unit safety related competencies and requirements on a timely basis.
• Performs other duties as assigned.

Skills

Typing speed

Telephone etiquette

File management

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Job Summary

This position provides clerical secretarial support to department staff and managers.

Essential Functions

• Using computer software (Microsoft Office: Word, Excel, PowerPoint, Outlook), types, formats, enters, edits, proofreads a variety of documents as requested.
• Answers telephones, screens, prioritizes, redirects call or takes messages.
• Answers questions and handles routine matters on own.
• Monitors and maintains department supplies/par levels.
• May be asked to input requisitions in ordering system.
• Faxes, collects, organizes, files, and electronically scans documents.
• Maintains files of various nature (i.e.: employee, vendor) and secures confidential information.
• Participates in department initiatives relative to Process Improvement, Quality Assurance and Customer Service initiatives and may be asked to record data for these initiatives along with data for the annual system-wide and departmental competencies.
• As required, may be asked to provide project administrative support, type agendas or meeting minutes, or input other department data in databases.
• Actively participates in safety initiatives and risk mitigating measures where appropriate and completes all position and unit safety related competencies and requirements on a timely basis.
• Performs other duties as assigned.

Qualifications

Required: High School Diploma or equivalent.

Preferred: 1 year of relevant experience in secretarial or clerical work.

Completion of business courses or trainings

• CRT – Basic Life Support (BLS) – American Heart Association

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health cares for you

Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.

On-demand pay program powered by Payactiv.

Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!

Optional identity theft protection, home and auto insurance.

Traditional and Roth retirement options with service contribution and match savings.

Eligibility for benefits is determined by employment type and status.

Primary Location

• SITE - Dearborn Hospital - 18101 Oakwood Blvd - Dearborn
• Department Name Surgery Admin - Dearborn Hosp
• Employment Type Full time
• Shift Evening (United States of America)
• Weekly Scheduled Hours 40
• Hours of Work 1:30 p.m. - 10 p.m.
• Days Worked Monday - Friday
• Weekend Frequency Variable weekends

Required Vaccinations and Workplace Policies

We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category.

Equal Opportunity and Inclusion

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization.

As a health system, we advocate for equity as we care for our patients, our communities, and each other.

From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do.

We invite those that share in our commitment to join our team.

Additional Information

You may request assistance in completing the application process by calling 616.486.7447.

People are at the heart of everything we do, and the inspiration for our legacy of outstanding outcomes, innovation, strong community partnerships, philanthropy and transparency.

Corewell Health is a not-for-profit health system that provides health care and coverage with an exceptional team of 60,000+ dedicated people—including more than 11,500 physicians and advanced practice providers and more than 15,000 nurses providing care and services in 22 hospitals, 300+ outpatient locations and several post-acute facilities—and Priority Health, a provider-sponsored health plan serving more than 1.2 million members.

Through experience and collaboration, we are reimagining a better, more equitable model of health and wellness.