Department Program Associate

UWMIL University of Wisconsin Milwaukee; United States; On-site; USD 32,000 - 36,000; Full time

Job summary

University of Wisconsin-Milwaukee is hiring an Administrative Assistant II in the Helen Bader School of Social Welfare. The role supports the Department of Criminal Justice & Criminology, coordinating course schedules, data entry, and confidential records.

Onsite at the main campus, you will liaise with multiple departments and assist with events and communications. Minimum qualifications include 3 years in an office setting and an associate’s degree or higher, with preference for a bachelor’s

Qualifications

• At least 3 years of experience in an office setting.
• Associate’s degree or higher in a related field or equivalent work experience.
• Proficient in the use of MS Office applications.

Responsibilities

• Prepare the schedule of classes for each term.
• Enter data and maintain files.
• Manage confidential records.
• Collect, analyze, and prepare communications materials from established sources using technology.
• Organize Department events.
• Serve as a first point of contact and route inquiries to appropriate entities.
• Maintain electronic/physical records per policies.
• Schedule logistics for meetings, conferences, travel, and unit operations.
• Distribute communications to appropriate entities under supervision.

Skills

Organization skills

Prioritization

Multi-tasking

Education

Associate’s degree or higher in a related field

Tools

MS Office

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title: Department Program Associate
Job Category: University Staff
Employment Type: Regular
Job Profile: Administrative Assistant II

Job Duties

This full-time University Staff ongoing position (Program Associate) provides administrative assistance to the Department of Criminal Justice & Criminology, i.e., the Chair of the Department field placement coordinator, graduate program coordinator, and PhD program coordinator. The Program Associate also assists the Department of Criminal Justice & Criminology, the Department of Social Work, and departments within the College of Community Engagement and Professions with course scheduling, and liaisons with advising for the College of Community Engagement and Professions as needed for student enrollment and retention. The Program Associate must exercise independence in performing job duties and have the ability to follow through on all assigned tasks. The Program Associate reports directly to the Department Chair and is expected to have an on-campus presence in assisting administrators and serving students. The Department of Criminal Justice & Criminology prides itself on being a positive and supportive place to work.

Additional Information

This position does not offer visa sponsorship. Applicants must be legally authorized to work in the United States at the time of hire. Selected candidates will—be required—to verify eligibility to work in the United States by completing the required I-9 form upon hire. This position will be performed fully onsite at UWM’s main campus.

Key Job Responsibilities

• Prepare the schedule of classes for each term
• Enter data and maintain files
• Manage confidential records
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Organize Department events
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

Department: Helen Bader School of Social Welfare

Compensation

The target hiring range is $23.00-$26.00/hour. Final salary will be contingent upon the knowledge, skills, and abilities demonstrated throughout the selection process.

Required Qualifications

• At least 3 years of experience in an office setting
• Associate’s degree or higher in a related field or equivalent work experience
• Proficient in the use of office technology, including MS Office, as evidenced by application materials

Preferred Qualifications

• Bachelor’s degree or equivalent work experience preferred
• Excellent organization, prioritization, multi-tasking and program planning skills with strong attention to detail
• Ability to establish and maintain positive professional working relationships
• Ability to work independently on assigned tasks

Contact Information

Amal Afifa – [e-mail]

Reasonable Accommodations

Pursuant to university policy, UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [e-mail] or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at [phone] for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Equal Opportunity

UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

University of Wisconsin-Milwaukee

The University of Wisconsin-Milwaukee (UWM) is Wisconsin’s second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 187 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education. At UWM, we are committed to creating positive employee experiences, so our team members are able to thrive and excel in their work. UWM offers a comprehensive benefits package and contributes toward the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information (Compensation figures are for example purposes only).