Department Facilities Coordinator

City-of-SAN-Antoni; San Antonio (TX); Presencial; USD 65.000 - 95.000; Jornada completa

Descripción de la vacante

City of San Antonio seeks an experienced administrator to plan and direct the department's maintenance, property control, central supply, and building services, with supervision over staff.

Responsibilities include developing procedures to manage facilities, equipment, inventories, budgets, and security operations, coordinating capital improvements, and ensuring safe, efficient operations across all buildings.

Formación

• Bachelor's degree from an accredited college or university.
• Three (3) years of increasingly responsible experience in facility operations management or supervisory responsibility in a large, decentralized system.

Responsabilidades

• Prepare and monitor the division's annual budget.
• Perform frequent site inspections of buildings and facilities.
• Develop and maintain inventory control and monitoring procedures.
• Control the acquisition and allocation of space in assigned facilities.
• Coordinate security operations for all assigned facilities.
• Coordinate the implementation of departmental capital improvements.
• Prepare all purchase requisitions.
• Consult with Chiefs and Division Heads to resolve supply, equipment, and maintenance problems.
• Prepare reviews and presents reports to Department management.
• Develop plans, drawings, and/or schematics for new construction and renovation projects.
• Coordinate activities with other divisions and outside agencies.
• Review architectural drawings and plans for building improvements and repairs.
• Manage the receipt and distribution of equipment and supplies to all facilities and operations.
• Manage the maintenance and cleaning of department buildings and grounds.
• Develop work schedules and assignments for staff members.
• Perform related duties and fulfills responsibilities as required.

Conocimientos

Driver's license (Class C)

Facilities operations planning

Resource allocation

Custodial services experience

Building maintenance knowledge

Safety practices knowledge

Budget preparation knowledge

Contractual agreements development

Staff supervision

Educación

Bachelor's degree

Descripción del empleo

Under general direction, is responsible for administrative, managerial level work, planning and directing the department's maintenance and property control operations, including central supply and building services. Responsibilities include the development of procedures and systems to manage and maintain department buildings, equipment, supply inventories, and security personnel. Exercises direct supervision over assigned staff.

Work Location

Central Library - 600 Soledad, San Antonio, TX (78205)

Work Hours

This position requires a flexible schedule, including availability for evenings and weekends.

• Prepares and monitors the division's annual budget.
• Performs frequent site inspections of buildings and facilities, which includes sitting, kneeling, and reaching to detect the need for changes and improvements.
• Develops and maintains inventory control and monitoring procedures.
• Controls the acquisition and allocation of space in assigned facilities.
• Coordinates security operations for all assigned facilities.
• Coordinates the implementation of departmental capital improvements.
• Prepares all purchase requisitions.
• Consults with Chiefs and Division Heads to resolve supply, equipment, and maintenance problems.
• Prepares reviews and presents reports to Department management.
• Develops plans, drawings, and/or schematics for new construction and renovation projects.
• Coordinates activities with other divisions and outside agencies.
• Reviews architectural drawings and plans for building improvements and repairs.
• Manages the receipt and distribution of equipment and supplies to all facilities and operations.
• Manages the maintenance and cleaning of department buildings and grounds.
• Develops work schedules and assignments for staff members.
• Performs related duties and fulfills responsibilities as required.

• Bachelor's Degree from an accredited college or university.
• Three (3) years of increasingly responsible experience in facility operations management or supervisory responsibility in a large, decentralized system.

Preferred Qualifications

• Valid Class "C" Texas Driver's License OR valid driver's license from another state with the ability to obtain a valid Texas Driver's License within 30 days of becoming a Texas resident. Use of your own personal vehicle may at times be required and proof of Liability Insurance will be required.
• Experience with facilities operations planning, standard development, and resource allocation.
• Experience with custodial services, equipment, and cleaning procedures.
• Familiarity with building maintenance, repair, and security operations.

• Knowledge of applicable Federal, State, and local laws and ordinances.
• Knowledge of principles and practices of budget preparation and administration.
• Knowledge of general inventory and stock control procedures
• Knowledge of medical terminology and medical standards required by the Infection Control Committee (depending on assigned department).
• Knowledge of real estate transactions and current market evaluation procedures.
• Knowledge of project management techniques and procedures.
• Knowledge of safety practices and procedures in the workplace.
• Skill in utilizing basic office equipment.
• Ability to communicate clearly and effectively.
• Ability to supervise, train, and evaluate staff.
• Ability to develop, interpret, and execute contractual agreements.
• Ability to develop plans, procedures, and work schedules.
• Ability to analyze and project long-range equipment and facility needs.
• Ability to perform all the physical requirements of the position, with or without accommodations.
• Working conditions are primarily inside an office environment with occasional visits to outdoor construction sites including exposure to hazardous materials, flammable liquids, dust, unfavorable fumes, high noise levels, temperature extremes, and damp/wet surfaces.