Department Facilities Coordinator

City of San Antonio; San Antonio (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

City of San Antonio is seeking a facilities operations leader to plan and direct maintenance, property control, central supply, and building services for library facilities. You will develop procedures to manage buildings, equipment, inventories, and security personnel, with direct supervision over staff.

The role requires flexible hours, budgeting oversight, and collaboration with division heads to resolve supply and maintenance challenges.

Qualifications

• Knowledge of budget preparation and administration.
• Knowledge of general inventory and stock control procedures.
• Ability to supervise, train, and evaluate staff.
• Ability to develop plans, procedures, and work schedules.

Responsibilities

• Prepares and monitors the division's annual budget.
• Performs frequent site inspections of buildings and facilities.
• Develops and maintains inventory control procedures.
• Controls the acquisition and allocation of space in assigned facilities.
• Coordinates security operations for all assigned facilities.
• Coordinates capital improvements implementation.
• Prepares all purchase requisitions.
• Consults with Chiefs and Division Heads to resolve supply, equipment, and maintenance problems.
• Prepares reviews and presents reports to Department management.
• Develops plans and schematics for new construction and renovation projects.
• Coordinates activities with other divisions and outside agencies.
• Reviews architectural drawings for building improvements and repairs.
• Manages receipt and distribution of equipment and supplies.
• Manages maintenance and cleaning of department buildings and grounds.
• Develops work schedules and assignments for staff.

Skills

Budget management

Inventory management

Staff supervision

Contract development

Facilities operations

Job description

Under general direction, is responsible for administrative, managerial level work, planning and directing the department's maintenance and property control operations, including central supply and building services. Responsibilities include the development of procedures and systems to manage and maintain department buildings, equipment, supply inventories, and security personnel. Exercises direct supervision over assigned staff.

Work Location

Central Library - 600 Soledad, San Antonio, TX (78205)

Work Hours

This position requires a flexible schedule, including availability for evenings and weekends.

• Prepares and monitors the division's annual budget.
• Performs frequent site inspections of buildings and facilities, which includes sitting, kneeling, and reaching to detect the need for changes and improvements.
• Develops and maintains inventory control and monitoring procedures.
• Controls the acquisition and allocation of space in assigned facilities.
• Coordinates security operations for all assigned facilities.
• Coordinates the implementation of departmental capital improvements.
• Prepares all purchase requisitions.
• Consults with Chiefs and Division Heads to resolve supply, equipment, and maintenance problems.
• Prepares reviews and presents reports to Department management.
• Develops plans, drawings, and/or schematics for new construction and renovation projects.
• Coordinates activities with other divisions and outside agencies.
• Reviews architectural drawings and plans for building improvements and repairs.
• Manages the receipt and distribution of equipment and supplies to all facilities and operations.
• Manages the maintenance and cleaning of department buildings and grounds.
• Develops work schedules and assignments for staff members.
• Performs related duties and fulfills responsibilities as required.

Preferred Qualifications

• Valid Class "C" Texas Driver's License OR valid driver's license from another state with the ability to obtain a valid Texas Driver's License within 30 days of becoming a Texas resident. Use of your own personal vehicle may at times be required and proof of Liability Insurance will be required.
• Experience with facilities operations planning, standard development, and resource allocation.
• Experience with custodial services, equipment, and cleaning procedures.
• Familiarity with building maintenance, repair, and security operations.

Applicant Information

• If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

• Knowledge of applicable Federal, State, and local laws and ordinances.
• Knowledge of principles and practices of budget preparation and administration.
• Knowledge of general inventory and stock control procedures
• Knowledge of medical terminology and medical standards required by the Infection Control Committee (depending on assigned department).
• Knowledge of real estate transactions and current market evaluation procedures.
• Knowledge of project management techniques and procedures.
• Knowledge of safety practices and procedures in the workplace.
• Skill in utilizing basic office equipment.
• Ability to communicate clearly and effectively.
• Ability to supervise, train, and evaluate staff.
• Ability to develop, interpret, and execute contractual agreements.
• Ability to develop plans, procedures, and work schedules.
• Ability to analyze and project long-range equipment and facility needs.
• Ability to perform all the physical requirements of the position, with or without accommodations.
• Working conditions are primarily inside an office environment with occasional visits to outdoor construction sites including exposure to hazardous materials, flammable liquids, dust, unfavorable fumes, high noise levels, temperature extremes, and damp/wet surfaces.