Department Coordinator V (GME Institutional Accreditation)

University-of-Louisville; Louisville (TN); On-site; USD 33,000 - 51,000; Full time

Job summary

The University of Louisville is seeking a Department Coordinator V for GME Institutional Accreditation to join the Graduate Medical Education leadership team. You will provide high-level administrative, strategic, and operational oversight of institutional accreditation across 100 accredited programs, 400 training sites, and 750+ trainees.

You will drive compliance with ACGME standards, manage the GMEC and AIR processes, oversee ADS updates, lead special program reviews, and guide PLA

Qualifications

• Bachelor's degree in a related field and two years of relevant experience.

Responsibilities

• GMEC & Committee Governance: Manage GMEC and subcommittees in compliance with ACGME standards.
• Annual Institutional Review (AIR): Organize reporting for GMEC participants and data.
• ADS Oversight: Manage annual ACGME ADS updates for all accredited programs and the institution.
• Special Program Reviews: Lead Special Program Review processes per requirements.
• PLA Management: Manage PLA submission on MedHub and guidance through approval.
• Training & Development: Design and deliver training for Program Directors and Coordinators.
• Site Visit & Visit Readiness: Prepare documentation and host CLER site visits; audit requirements.

Job description

Department:Location:Health Sciences CenterTime Type:Full timeWorker Type:RegularJob Req ID:R109301Minimum Requirements:Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 5 (Hourly)Position Description:The Department Coordinator V for GME Institutional Accreditation serves as a key member of the Graduate Medical Education (GME) Executive Leadership Team and the GME Accreditation Management Team. This role provides high-level administrative, strategic, and operational leadership for institutional accreditation and the ongoing oversight of 100 accredited programs 400 training sites and 750+ trainees. The Coordinator ensures rigorous compliance with institutional and external standards, drives continuous quality improvement across programs, and serves as a primary expert on accreditation governance.Essential Duties and ResponsibilitiesGMEC & Committee Governance: Manage the ACGME-required Graduate Medical Education Committee (GMEC) and its subcommittees in full compliance with ACGME standards. Determine action items, draft and manage agendas, synthesize feedback, and directly execute directives of the GMEC and subcommittees.Annual Institutional Review (AIR): Manage ACGME-required Annual Institutional Review process, organizing the reporting of all GMEC participants and compilation of the annual data. Facilitate submission to the Dean and Medical Council.Accreditation Data System (ADS) Oversight: Manage annual ACGME ADS updates for all accredited programs and the institution to maintain optimal accreditation status. Provide expert consultation to programs and facilitate executive review and approval of all submissions.Special Program Reviews: Lead and execute the Special Program Review process in alignment with ACGME requirements and institutional GME policies.PLA Management: Manage the new PLA submission on MedHub and guide the programs through the approval process.Training & Professional Development: Design and deliver specialized training, onboarding, and ongoing technical support to Program Directors and Coordinators regarding accreditation standards and administration.Site Visit & Visit Readiness: Collaborate with the Accreditation Management Team to organize, prepare documentation for, and host ACGME Clinical Learning Environment Review (CLER) hospital visits and program accreditation site visits. Continuously audit institutional requirements to maintain site-visit readiness.Target Compensation Maximum:$37.13Target Compensation Minimum:$24.74Compensation will be commensurate to candidate experience.Equal Employment OpportunityThe University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.Assistance and AccommodationsComputers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.If you require assistance or accommodation with our online application process, please contact us by email at [e-mail] or by phone [phone].