DEPARTMENT COORDINATOR - Mt. Sinai School

Kids for the Future; New York (NY); On-site; USD 48,000 - 52,000; Full time

Job summary

Institute for Family Health is seeking a Department Coordinator in New York to support the Department of Family Medicine and Community Health at Mount Sinai. This full-time position reports to the Department Chair and works with the Department Administrator and Inpatient Services Director.

Responsibilities include coordinating rotations, managing office operations, and supporting educational programs and research activities within a health care and nonprofit setting.

Qualifications

• Bachelors Degree preferred.
• Experience in office environments.
• Strong organizational and time-management abilities.
• Ability to work independently and in a team.
• Proficiency with Excel and Word; internet skills favored.

Responsibilities

• Serve as liaison with Mount Sinai departments and services.
• Manage clinical rotations for medical students and coordinate sites.
• Office manager for Department and teaching service; handle supplies, purchasing, expenses.
• Support educational programming and departmental events.
• Assist with communications, website updates, and faculty profiles.
• Provide admin support for departmental research activities and grants.
• Coordinate communications between department and residency programs.
• Provide admin support for Department Chair and Vice Chairs.

Skills

Organizational skills

Time management

Independent work

Team collaboration

Microsoft Excel

Microsoft Word

Internet proficiency

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

• Location 1425 Madison Avenue,New York, NY, 10029,United States
• Base Pay $48,000.00 - $52,000.00 / Year
• Job Category Department Coordinator
• Employee Type FT Non-Exempt
• Required Degree 2 Year Degree

Description

The Institute for Family Health is a non-profit organization committed to providing comprehensive primary health services to underserved communities. In addition to operating health centers in the Bronx, Manhattan and upstate New York, the Institute leads and operates the Department of Family Medicine and Community Health at the Mount Sinai Health System. The Department is responsible for teaching and mentoring in family medicine within the medical school, operating a family medicine inpatient service in the hospital, providing professional development and oversight for affiliated family physicians, overseeing the Institute’s three family medicine residency programs, and conducting research.

We are looking for an energetic staff member with good attention to detail to assist in our growing department. This is a great opportunity to gain experience in the fields of health and non-profit administration and management. The department coordinator will work with a team of staff, including the Department Chair, the Department Administrator, and the Director of Inpatient Services. This is a full‑time position located at the Icahn School of Medicine at Mount Sinai.

The Department Coordinator will work independently on a variety of activities, including:

• Serve as a liaison with other Mount Sinai departments and services;
• Manage Family Medicine clinical rotations for medical students, including administration of clerkship and elective rotations; coordinate onboarding and scheduling with partner clinical sites.
• Serve as the office manager for the Department and the Family Medicine Inpatient Teaching Service, supporting day‑to‑day office operations including coordination of supplies, purchasing, expense reporting, as well as space and facility’s needs.
• Support related educational programming, including student interest groups, Grand Rounds, the annual Research Symposium and other departmental events as required;
• Assist with departmental communications, including maintenance of the department website, faculty profiles, and dissemination of departmental announcements and program information;
• Provide administrative support for departmental research activities, including assistance with grant development and post‑award administrative coordination;
• Support coordination and communication between the department and affiliated residency programs.
• Provide administrative support for Department Chair and Vice Chairs, as well as department administration.

Requirements

Job Requirements:

• Bachelors Degree preferred
• Demonstrated office or other relevant experience
• Exceptional organizational and time management skills
• Ability to work independently and as part of a team
• Very proficient with Microsoft Excel and Word
• Significant facility with the Internet, experience with webinar applications a plus
• Experience or interest in the health field is preferred

The Institute for Family Health is an Equal Employment Opportunity Employer. This job summary is intended to be brief and may not list all the duties and functions required, however, it does highlight the essential requirements. Nothing outlined in this job summary is to be construed as an express or implied contract of employment.

Provides program and administrative support to the Department of Family Medicine and Community Health at the Icahn School of Medicine at Mount Sinai operated by the Institute for Family Health.