Department Coordinator

Dhpace; Wichita (KS); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision coverage

401(k) with employer match

Generous paid time off

Job summary

Dhpace is seeking a Department Coordinator in Wichita, KS, to manage scheduling and ensure customer satisfaction. This role involves coordinating technicians, collecting payments, and assisting with billing documentation.

The ideal candidate will have experience with Microsoft Office Suite, strong communication skills, and the ability to multi-task effectively. Join our team to contribute to our commitment to quality service and customer satisfaction.

We offer comprehensive benefits, including medical, dental, and vision coverage, along with paid time off and retirement options.

Qualifications

• Experience using Microsoft Office Suite is essential.
• Previous dispatch or administrative experience is a plus.
• Excellent communication skills focused on customer satisfaction are required.

Responsibilities

• Schedule technicians and manage customer job site details.
• Ensure collection of customer payments prior to job completion.
• Assist field techs with troubleshooting and problem-solving.
• Create and maintain service tickets to meet service dates.

Skills

Microsoft Office Suite

Communication skills

Customer service

Time management

Organizational skills

Multi-tasking

Job description

Why DH Pace?

The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100th anniversary in business.

Overhead Door of Wichita

Overhead Door of Wichita is seeking to hire a Department Coordinator who will effectively coordinate field employees in Wichita, KS. This individual will ensure that our services will meet or exceed the customer’s satisfaction. If you have experience dispatching or scheduling, this role might appeal to you!

Job Responsibilities:

• Scheduling technicians to customer job sites and collecting, finalizing and submitting job details for processing
• Ensuring customer COD payments are collected prior to job completion
• Continually ensure technicians’ schedules are cleared of completed job tickets and that open job tickets are in correct technicians’ schedules for materials ordered, billing and voided tickets
• Run, review and manage department reports to ensure the department is meeting customer expectations and commitments
• Assist with billing paperwork and meeting customer billing document requirements
• Create and maintain service tickets to ensure service dates are met
• Work with estimating team to provide service quotes when required
• Assist field techs with technical/mechanical troubleshooting/problem solving
• Provide accurate work orders and picking lists to the warehouse for inventory pulling
• Other responsibilities as assigned

Job Qualifications:

• Experience using Microsoft Office Suite
• Experience in a dispatch or other high volume administration field is a plus
• Must have excellent communication skills and focused on customer service
• Must have good time management skills, be organized and the ability to multi-task
• Represent the company in a professional manner

What We Offer

• Comprehensive medical, dental, and vision coverage — available your first full month
• Generous paid time off plus paid holidays and floating holidays
• Company-paid life insurance, short-term disability, and long-term disability
• 401(k) with employer match
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Voluntary benefits including supplemental life and critical illness coverage
• Employee discounts for you and your immediate family
• Competitive compensation with annual performance reviews

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)