Department Coordinator

Stand Support Services; Pennsylvania; On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in defence and security solutions is seeking a Department Coordinator for a fixed-term contract. The successful candidate will provide comprehensive administrative support, manage sensitive information, and collaborate with the team to ensure efficient operations. Excellent organisational skills and proficiency in Microsoft Office are essential for this role, along with a strong customer focus and attention to detail. Join a collaborative environment that promotes professional growth and offers attractive benefits.

Benefits

6 weeks paid leave each year

14% superannuation from July 2025

Free Income Protection Insurance

Flexible working options

Access to Saab shares matching scheme

Corporate discounts via MySaab

Qualifications

• Administrative experience with strong organisational skills.
• High-level proficiency in Microsoft Office Suite including Outlook, Excel, Word, and PowerPoint.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide effective administrative support across all business units.
• Manage confidential and sensitive information appropriately.
• Assist with employee onboarding and offboarding activities.

Skills

Organisational skills

Time management

Customer focus

Attention to detail

Teamwork

Education

Post-secondary qualifications in administration

Tools

Microsoft Office Suite

Job description

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The Department Coordinator will provide effective administrative support to the Land, Aerospace & Submarines business line and other Departments as allocated.

As a member of the Business Support team, the Department Coordinator is required to work collaboratively with other Department Coordinators and Business Support Officers to ensure the provision of effective administrative support across all business units

Further, the successful candidate will:

· Assisting the Leadership Team in the confidential Administrative

· Manage confidential and sensitive information with appropriate discretion.

· Attend weekly stand-up meetings and complete delegated tasks

· Support meetings, group information sessions and business planning reviews which may include catering, room

bookings, preparation of report packs, agendas, presenting, recording, minute taking and/or recording actions

· Prepare PowerPoint presentations and printed material.

· Maintain intranet pages and SharePoint

· Effectively and efficiently fulfill Service Hub requests ensuring high levels of customer satisfaction (internal)

· Work in collaboration with other Department Coordinators and Business Support Officers to provide administrative support across all business units.

· Manage Reception area on an ad hoc basis as required and support the integrity of Saab facilities by adhering to security policies and processes (tail-gating,

escorting, reporting security incidents etc.)

· Provide escort assistance for visitors and/or contractors attending site in support of the Business Support function.

· Assist with employee on-boarding/off-boarding activities, such as information packs and the scheduling of induction sessions.

This role is a Fixed Term 12 months Fixed term contract preferable 0.6 or 0.8 hours (either 5 short days or 3 full days can be discussed)

About you

Your skills and experience will include:

· Australian Citizens with NV1 clearance preferred

· Post-secondary qualifications in administration or a combination of relevant training and experience deemed to be appropriate.

· Knowledge of administrative practices and procedures for maintaining quality and efficient administrative support (essential).

· Strong internal and external customer focus (i.e., both staff and visitors) ensuring high levels of customer satisfaction (essential).

· Highly developed organisational and time management skills including the ability to develop and maintain comprehensive administrative systems of work (essential)

· The ability to work under pressure, including the ability to make judgements about competing priorities to meet deadlines while maintaining attention to detail (essential).

· Demonstrated high-level proficiency in using the Microsoft Office suite of products including Outlook. Excel, Word and PowerPoint (essential).

· Ability to work co-operatively within a team environment and to build rapport with people from all levels of both the company and from the Defence environment

· Demonstrated knowledge of internet and intranet and overall high level of IT user skills

As defence security clearance is required for this role, applicants will be required to hold an Australian Defence Security Clearance to baseline/NV1/NV2 level or have the ability to gain one.

About us

Saab Australia is a defence, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. For over 30 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of today's challenges.

From combat, communications, security and underwater systems, to mixed reality, cyber security and deployable health solutions, our extensive portfolio of products and services provide high-technology solutions for defence forces and civil industries across the globe.

Apply today to join our crew and deliver solutions with purpose!

Culture and benefits

We employ over 1000 Australians and are committed to fostering a culture of excellence and enriching the employee experience.

By joining Saab, you'll be a part of a collaborative and supportive organisation, where your professional growth and work-life balance are emphasised. You'll work within an innovative and vibrant workplace, while having the opportunity to develop a long-term, fulfilling career.

As a valued team member of Saab Australia, you'll access a variety of perks and benefits to support you and your family including:

· 6 weeks paid leave each year

· 14% superannuation from 1 July 2025

· Free Income Protection Insurance

· Flexible working options

· Access to the Saab shares matching scheme

· Access to MySaab - our online store offering everything from cash back at hundreds of stores to discounts from exclusive partners

For further information about a career at Saab, visit the page adjacent: https://www.saab.com/markets/australia/careers/saab-life

Applications

Click 'Apply' to submit your CV and cover letter in support of your application. Kindly observe that this is an ongoing recruitment process and in exceptional circumstances, the position might be filled before the closing date of the advertisement. We encourage applications as early as possible to avoid disappointment.

By submitting an application to Saab, you consent to undertaking workforce screening activities including, but not limited to: reference checks, Australian Federal Police check, verification of working rights and qualifications, sanctions screening and a pre-employment medical declaration.

Saab Australia is an Equal Opportunity Employer and encourages Aboriginal and Torres Strait Islanders to apply. We also welcome applications from individuals with culturally diverse backgrounds.

Saab Australia is a nationally recognised Veteran Employer of Choice that welcomes the interest of ex-service members, veterans and their families.

Unlock job insights

Salary match Number of applicants Skills match

Saab Australia is a defence technology, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. We develop high-technology solutions for allied nations, as well as civil security and aviation technology with major installations in prisons, airports and iconic public spaces. For 35 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of today’s challenges. We're innovators by nature, and exceed when there's a new challenge - continually diversifying our offering based on decades of proven success.

Saab Australia is a defence technology, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. We develop high-technology solutions for allied nations, as well as civil security and aviation technology with major installations in prisons, airports and iconic public spaces. For 35 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of today’s challenges. We're innovators by nature, and exceed when there's a new challenge - continually diversifying our offering based on decades of proven success.

Perks and benefits 13.5% Superannuation 6 weeks leave per year Saab shares matching scheme MySAAB corporate discounts Flexible work arrangements Support for professional and personal development Active social club and sports club Free income protection insurance

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