Department Coordinator

HealthBay; Austin (TX); Remote; USD 50,000 - 70,000; Full time

Job summary

A leading company in healthcare seeks a Remote Department Coordinator to support operational efficiency. This role involves coordinating administrative activities and managing communications while working closely with department leaders. Candidates should have a degree in a related field and at least 2 years of experience, thriving in a remote work environment.

Qualifications

• 2 years of experience in an administrative, coordination, or project support role.
• Exceptional organizational and multitasking abilities in a remote setting.
• Comfortable working across multiple time zones and departments.

Responsibilities

• Coordinate and manage daily administrative operations of the department.
• Monitor and maintain project timelines, task assignments, and deliverables.
• Serve as the point of contact for internal and external stakeholders.

Skills

Organizational skills

Multitasking

Communication skills

Education

Associate or Bachelor's degree in Business Administration, Communications, or a related field

Tools

Microsoft Office Suite

Google Workspace

Project management platforms (Trello, Asana, Monday.com)

Job description

As a Remote Department Coordinator, you will play a central role in supporting the operational efficiency of a specific department within the organization. You will be responsible for coordinating administrative activities, managing communications, tracking departmental projects and deadlines, and serving as a liaison between department staff and other internal teams.

You will work closely with department leaders and cross-functional partners to streamline workflows, schedule meetings, handle reporting, and help ensure that projects and tasks are completed on time and within budget. Your ability to organize, prioritize, and communicate effectively will be essential to the smooth daily functioning of the department.

This role is ideal for a highly organized, proactive professional who thrives in a remote work environment and is comfortable managing multiple responsibilities independently while collaborating across virtual teams.

Key Responsibilities:

Coordinate and manage daily administrative operations of the department

Schedule and organize meetings, including agendas, materials, and follow-ups

Monitor and maintain project timelines, task assignments, and deliverables

Assist in the preparation of reports, presentations, and departmental documentation

Serve as the point of contact for internal and external stakeholders

Track departmental budgets, expenses, and procurement requests

Maintain internal documentation, shared drives, and data systems

Support onboarding and training logistics for new department employees

Identify process improvements and assist in implementing operational enhancements

Maintain confidentiality and ensure compliance with company policies and procedures

Required Qualifications:

Associate or Bachelors degree in Business Administration, Communications, or a related field

2 years of experience in an administrative, coordination, or project support role

Exceptional organizational and multitasking abilities in a remote setting

Proficiency in office tools such as Microsoft Office Suite, Google Workspace, and project management platforms (e.g., Trello, Asana, Monday.com)

Strong written and verbal communication skills

Ability to maintain confidentiality and manage sensitive information

Comfortable working across multiple time zones and departments.