Department Coordinator

MedStar Health; Fond du Lac (WI); On-site; USD 40,000 - 60,000; Full time

Job summary

Ahern, a leader in mechanical and fire protection contracting, is seeking a Department Coordinator in Fond du Lac, WI. This role involves providing essential support across Legal, Marketing, and Human Resources departments, requiring strong organizational skills and attention to detail. With a commitment to employee well-being, Ahern offers top-tier benefits and growth opportunities to ensure a rewarding work-life balance.

Benefits

401(k) match and health benefits

Profit-sharing bonus programs

Generous PTO with the opportunity to buy additional time off

Paid Parental Leave

Free mental health care for employees and families

Access to on-site fitness centers

Education assistance and training programs

Hybrid and flexible work schedules

Qualifications

• 2+ years of administrative, coordination, or multi-departmental support required.
• Ability to manage multiple priorities simultaneously.
• High level of professionalism and discretion.

Responsibilities

• Oversee record retention policy management for the Legal department.
• Process and track purchase orders for the Marketing department.
• Support HR initiatives including scheduling training and engagement surveys.

Skills

Attention to detail

Organizational skills

Communication skills

Proactive attitude

Education

Associate's or Bachelor's degree in Business Administration, Communications, or a related field

Tools

Microsoft Office Suite

SharePoint

SmartSheet

ERP/HRIS systems

Job description

Looking for a company that values your skills, respects your contributions, and gives you the tools to thrive?

With more than 145 years as a family-owned business, we've built a reputation as one of the best mechanical and fire protection contractors in the country. We pride ourselves on delivering unmatched quality and innovation while providing you with job stability, opportunities for career progression, and support. We have an exciting opportunity for aDepartment Coordinator located in Fond du Lac, WI.

How you will contribute:

This is a great opportunity to showcase your attention to detail and strong organizational skills. Ahern is seeking a highly organized and resourceful Department Coordinator to support key functions across the Legal, Marketing, and Human Resources departments. Reporting to the General Counsel, this role will provide essential administrative, operational, and coordination support across a variety of strategic and day-to-day activities. The ideal candidate will be a self-starter who excels at juggling multiple responsibilities, thrives in a collaborative environment, and demonstrates a strong sense of ownership and confidentiality.

Legal Department Support:

• Oversee record retention policy management, ensuring consistency with company and legal requirements.


• Provide administrative support to corporate attorneys, including scheduling, document preparation, and internal coordination.

Marketing Department Support:

• Process and track purchase orders, invoices, and Comdata transactions for the marketing department.


• Assist with website content updates and RedZone platform management.

Human Resources Department Support:

• Support Learning & Development initiatives, including scheduling training, managing materials, and tracking participation.


• Support overall HR operations, including assisting with bi-annual engagement survey, HRA set-up, flu shot clinic, RPA confirmations and RedZone content review.

What you need to qualify:

Ahern will help make the most of your Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred. 2+ Years of administrative, coordination, or multi-departmental support is required. Strong attention to detail, organizational skills, and the ability to manage multiple priorities simultaneously. Excellent communication skills, both written and verbal. Ideal candidates will be proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with SharePoint, SmartSheet and ERP/HRIS systems is a plus. A high level of professionalism and absolute discretion when handling sensitive or confidential information. Positive attitude and a proactive approach to improving processes and solving problems. If you are ready to demonstrate this expertise, Ahern wants you!

What's in it for you?
At Ahern, we understand that life is more than just work - and we're committed to supporting our employees in every aspect of their lives. Our comprehensive benefits package is designed to give you the flexibility, security, and support you need to thrive - at work and at home.

Here's how we stand out from the rest:

• Top-Tier Benefits: Our 401(k) match and health benefits rank in the top 20% nationwide


• Incentives: A significant portion of our profits is shared with employees through bonus programs


• Generous PTO with the opportunity to buy additional time off


• Paid Parental Leave: Supporting you at every life stage with paid maternity and paternity leave


• Mental Health Resources: Free, full-service mental health care for you and your family


• Wellness Programs: Access on-site fitness centers, personal development funds, and more


• Professional Growth: Take advantage of education assistance, training programs, and development opportunities to advance your career


• Work-Life Balance: Enjoy hybrid and flexible schedules to fit your needs

By joining Ahern, you'll gain the stability of a company that's been a leader in the industry since 1880, the pride of doing meaningful work, and the support of a team dedicated to your success. Don't settle for just any job-experience what it's like to work for the best!

Ahern is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination and harassment.