Department Assistant III, Kinesiology, Health & Athletics (Short-Term)

Kern Community College District; Bakersfield (CA); On-site; USD 25,361 - 35,831; Part time

Job summary

A community college in Bakersfield seeks a Department Assistant III for Kinesiology, Health & Athletics. Responsibilities include providing clerical support, managing records, and assisting with budget administration. Ideal candidates should have high school graduation and three years of clerical experience. This is a short-term position offering $18.41 to $26.01 hourly.

Qualifications

• Three years of responsible clerical experience.
• Ability to learn and apply District policies and procedures.
• Proven track record in office management.

Responsibilities

• Provide clerical and secretarial services to faculty and staff.
• Organize and maintain filing systems and records.
• Participate in budget preparation and administration.

Skills

Modern office procedures

Word processing

Effective communication

Basic arithmetic

Education

High school graduation

Job description

Overview

Department Assistant III, Kinesiology, Health & Athletics (Short-Term) – Kern Community College District

Location: Bakersfield College -- Panorama Campus, CA • Salary: $18.41 - $26.01 Hourly • Job Type: Short-Term

Responsibilities

• Provide a variety of complex and confidential clerical and secretarial services to college administrators, faculty and staff; provide information to faculty, staff, students and the public; provide complex staff assistance to departments.
• Perform general secretarial and clerical work; schedule appointments; process personnel information; monitor, order, distribute and maintain office supplies; order textbooks; maintain and troubleshoot equipment; receive and sort mail.
• Type and proofread reports, letters, projects and proposals; compose correspondence related to assigned responsibilities; assist in preparing and typing course outlines and catalog information including class and final examination schedule information.
• Participate in planning, development and implementation of events related to area of responsibility, including fund raising and special events.
• Assign work activities to clerical and student staff; monitor workflow; review and evaluate work; participate in staff training and selection of clerical staff.
• Coordinate student assistance including scheduling classes; arrange accommodations such as testing or audiovisual equipment; inform students of class cancellations; transfer students.
• Prepare various reports and requests (travel, faculty requests, payroll); report teacher absences; verify student assistants' time cards; process applications and forms.
• Organize and maintain filing systems and records related to the area of assignment (staff files, budget information, student progress, general student files).
• Manage supplies and deliveries; verify incoming shipments; manage purchase orders and inventory; resolve supply issues and return mis-shipped goods.
• Assist in reviewing outgoing correspondence and reports for accuracy and compliance; participate in developing program newsletters.
• Maintain calendars and coordinate activities with other departments, Board and committee members, the public and outside agencies.
• Review materials for completeness and conformance with regulations; provide information and forms to the public; collect and process information.
• Serve as receptionist; answer inquiries regarding policies, procedures, classes, instructors and schedules.
• Participate in budget preparation and administration; prepare cost estimates and requisitions; monitor expenditures for specially funded projects.
• Exercise functional and technical supervision over clerical and secretarial staff and student assistants; duties may vary by extension site.

Minimum Qualifications

Any combination equivalent to: graduation from high school and three years of responsible clerical experience.

Knowledge & Abilities

• Knowledge of: Modern office procedures, methods and computer equipment; word processing; correct English usage, spelling, grammar and punctuation; budget administration; basic arithmetic.
• Ability to: Learn and apply District policies and procedures; learn class scheduling and academic requirements; perform general secretarial and clerical work; work courteously with students and the public; train staff; participate in budget administration; operate office machines and software; follow directions; perform simple math; communicate effectively; establish cooperative working relationships.

Special Instructions

• Completed application packet must include: Completed Online Application for Employment form; Current resume.

It is the applicant's responsibility to redact personal information from all documents prior to uploading (e.g., Social Security Numbers, Date of Birth, photos).

Foreign Degree: Applicants with foreign degrees must have coursework evaluated by a professional association member of NACES or ACEI; submit a copy of the evaluation with the online application.

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources.

EEO Plan 2021-2024; The District is committed to equal employment opportunity and does not discriminate on protected characteristics in its policies, procedures or practices. The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

All applicants must apply online at

https://www.schooljobs.com/careers/kccd/jobs/4598995/department-assistant-iii-kinesiology-health-athletics-short-term. Emails will not be accepted.