Administrative Assistant

Kern Community College District; Bakersfield (CA); On-site; USD 65,000 - 92,000; Full time

Job summary

Kern Community College District is seeking an Administrative Assistant at Bakersfield College -- Panorama Campus. The position supports an assigned program, participating in budget preparation and administration while handling a wide range of office duties and confidential records.

The role requires an associate degree and four years of secretarial experience, with strong communication, organization, and computer skills. Apply in a timely manner according to district guidelines.

Qualifications

• Associate degree required with four years of increasingly responsible secretarial experience.
• Ability to read, interpret and apply rules, regulations and procedures.
• Strong communication and organizational skills.

Responsibilities

• Provide administrative support to an assigned program and assist in budget preparation and administration.
• Answer phones, screen callers, route mail, and coordinate with departments and the public.
• Prepare budget summaries and monitor expenditures across accounts.
• Maintain calendars, handle travel requests, and organize filing systems.
• Compose and edit correspondence; prepare annual, quarterly, or administrative reports.
• Research and summarize data for special projects and programs.

Skills

Administrative support

Budgeting

Office equipment

Oral and written communication

Interpersonal skills

Education

Associate degree

Tools

Word processing

Spreadsheets

Job description

Administrative Assistant

Kern Community College District

Salary: $64,849.20 - $91,630.20 Annually44.5

Job Type: Classified

Job Number: FY26-2700049

Location: Bakersfield College -- Panorama Campus, CA

Department: Instruction

Below is our job description for this position. Please also review the Important Instructions & Additional Information section below, which contains valuable information about our application process.

Basic Function

Under the direction of an assigned supervisor, provide administrative support and assistance to an assigned program; perform a wide variety of special projects; participate in budget preparation and administration.

Representative Duties

• Provide administrative support and assistance to an assigned program; evaluate office activities; recommend improvements and modifications; assist in the implementation of goal and objectives; review and evaluate work products, methods and procedures.
• Answer telephone and screen callers; respond to inquiries and requests for information concerning regulations, procedures, systems and precedents; receive and route mail.
• Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; monitor and control expenditures and budget accounts.
• Respond to budget inquiries from staff; type and process requisitions and purchase orders; prepare budget summaries utilizing a computer and assigned software.
• Maintain calendar of program or office activities, meetings and events; coordinate activities with other departments, offices, students, the public and outside agencies; process travel requests.
• Organize and maintain complex and confidential filing systems; operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disk storage and files.
• Independently compose and edit correspondence related to assigned activities; maintain a variety of manuals, codes, handbooks and directories; prepare or direct the preparation of a variety of annual, quarterly or administrative reports.
• Research, compile, analyze and summarize data for special projects, programs and comprehensive reports; develop and coordinate or perform the implementation of special projects and programs.
• Coordinate and participate in a variety of meetings and conferences within assigned area; take and transcribe minutes; disseminate information; coordinate projects and implement procedural changes; follow-up on action items.
• Process personnel actions for new hires; participate in the recruitment of faculty; evaluate compliance with faculty services areas and verify equivalencies; monitor faculty load; coordinate and maintain job evaluation schedules for staff.
• Maintain levels of office supplies; order supplies as necessary; receive, verify and distribute supply deliveries.
• Perform related duties as assigned.

Minimum Qualifications

• Any combination equivalent to: Associate degree and four years of increasingly responsible secretarial experience.

Knowledge & Abilities

• KNOWLEDGE OF Modern office practices, procedures and equipment.
• Principles and procedures of financial record-keeping, bookkeeping and audit procedures.
• Basic principles and practices of fiscal, statistical and administrative research and report preparation.
• Policies and objectives of assigned program and activities.
• Budgeting practices regarding monitoring and control.
• Operation of computer equipment and specified software such as word processing and spreadsheets.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.
• Oral and written communication skills.
• Record-keeping techniques.
• Public relations techniques.
• ABILITY TO Read, interpret, apply and explain rules, regulations, policies and procedures.
• Maintain current knowledge of program rules, regulations, requirements and restrictions.
• Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports.
• Participate in budget preparation and administration.
• Compose correspondence and written materials independently.
• Answer telephones and greet the public courteously.
• Maintain records and files.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Operate a computer and specified software such as word processing and spreadsheets.
• Complete work with many interruptions.
• Work independently with little direction.
• Plan and organize work.
• Work confidentially with discretion.

Important Instructions & Additional Information

For all positions, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, shall be considered a core system competency and job requirement. (5 CCR § 53022)

Equivalency for Minimum Qualifications

Applicants for faculty and educational administrator positions in California Community Colleges are required to meet certain minimum qualifications as provided by the California Community Colleges Chancellor's Office and detailed in the Minimum Qualifications for Faculty and Administrators in California Community Colleges handbook. If you do not meet these minimum qualifications, you may still be eligible by completing the KernCCD Application for Equivalence process. Please see our Faculty Equivalency Process website for more information.

International or Foreign Degrees

Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application.

Accommodations

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (For more information, see our Diversity, Equity, Inclusion, and Equal Employment Opportunities website.)

Discrimination Free Work Environment

Discrimination based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation of any person, military and veteran status, or the perception that a person has one or more of these characteristics is illegal and violates Kern Community College District policy.

The Kern CCD Equal Employment Opportunity Plan guides the development, implementation, and monitoring of the District's efforts to foster equal employment opportunities and workplace diversity.

See our Discrimination-Free Work Environment webpage for more information.

Work Authorization

Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

E-Verify

The Kern Community College District participates in the U.S. Department of Homeland Security's E-Verify program to verify the identity and employment eligibility of all newly hired employees. To learn more about E-Verify, please visit e-verify.gov.

Helpful Links

• Kern Community College District
• Salary Schedules
• Job Descriptions
• Benefits
• Faculty Minimum Qualifications/Equivalency Process