Department Assistant

General Atomics Systems Integration; San Diego (CA); On-site; USD 45,000 - 66,000; Full time

Job summary

General Atomics Systems Integration, LLC seeks an organized travel coordinator to manage employee travel, deployment preparation, and expense reporting. You will plan flights, lodging, and ground transportation while ensuring policy compliance.

Candidates typically have a high school diploma with 2+ years in related work; the role requires DoD security clearance eligibility, strong communication, and ability to work independently and with a team.

Qualifications

• High school diploma or equivalent with 2+ years in a related field.
• Broad understanding of the assigned functional area principles.
• Ability to grasp new concepts quickly.
• Maintain confidentiality of sensitive information.
• Strong organizational skills and prioritization.
• Identify issues and solve routine problems.
• Strong analytical, interpersonal, and written/verbal communication.
• Proficiency in standard computer systems.
• Ability to work independently and in a team.
• Must be able to obtain and maintain a DoD security clearance.

Responsibilities

• Coordinate employee travel, deployment prep, and expense processing.
• Plan and book travel: flights, lodging, ground transport.
• Review and process expense reports for accuracy and policy compliance.
• Maintain confidential travel, expense, and deployment records.
• Track status of travel plans, expenses, and deployment readiness.
• Follow company policies, procedures, and regulations.
• Support deployment readiness, including documentation review and checklists.
• Follow established safety standards and operating procedures.
• Perform additional duties as assigned.

Skills

Communication skills

Organizational skills

Independent and team work

Confidentiality

DoD clearance

Education

High school diploma or equivalent

Job description

Job Summary

General Atomics Systems Integration, LLC (GA-SI), an affiliate of General Atomics, is a provider of military and commercial engineering services. GA-SI is a leading-edge expert in systems integration technologies, reliability improvements, and controls system design.

DUTIES AND RESPONSIBILTIES:

• Coordinate employee travel, deployment preparation, and expense report processing activities.
• Plan and book travel arrangements, including flights, lodging, and ground transportation.
• Review and process expense reports, ensuring accuracy and compliance with company policies.
• Maintain and update confidential travel, expense, and deployment records.
• Track and communicate the status of travel plans, expense submissions, and deployment readiness.
• Ensure adherence to company policies, procedures, and applicable regulations.
• Support deployment readiness efforts, including documentation review and checklist tracking.
• Follow established safety standards and operating procedures.
• Perform additional duties as assigned.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Qualifications

• Typically requires a high school diploma or equivalent and two or more years experience in a field related to the specialized functional area or unit where assigned.
• Demonstrated broad understanding of assigned functional area principles, theories, and concepts.
• The ability to grasp new concepts quickly.
• The ability to maintain the confidentiality of sensitive information.
• Strong organizational skills with the ability to manage multiple priorities.
• The ability to identify issues and solve routine problems.
• Strong analytical, interpersonal, and communication skills (written and verbal).
• Proficiency in standard computer systems.
• Ability to work independently and collaboratively in a team environment.
• Ability to obtain and maintain a DoD security clearance is required.

Job Type: Full-Time Hourly

Salary range: 44,590 - 66,295