Department Assistant

Texas Children's Hospital; Austin (TX); On-site; USD 36,000 - 120,000; Full time

Job summary

Texas Children's Hospital is seeking a Department Assistant to provide essential administrative support in a dynamic environment. The ideal candidate will have a high school diploma and relevant administrative experience. Responsibilities include inventory management, communication, and support for departmental functions, ensuring a smooth operational workflow.

Qualifications

• 2 Years Administrative/Secretarial Experience, preferably in a Healthcare Environment.

Responsibilities

• Provide departmental support to Assistant Directors and other faculty.
• Maintain office supply inventory and ensure cleanliness of the department.
• Perform scheduling tasks and administrative duties.

Skills

Communication

Customer Service

Education

High School Diploma or Equivalent

Job description

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Job Description

We’re searching for a Department Assistant - who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Assistant Directors and/or other faculty/physicians and leaders.

Job Description

We’re searching for a Department Assistant - who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Assistant Directors and/or other faculty/physicians and leaders.

Think you’ve got what it takes?

Job Duties & Responsibilities

• Answers telephones in a professional manner, takes accurate messages and transfers calls to the appropriate party in a courteous and timely manner.
• Develops and maintains a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and store them in an orderly, easily retrievable manner.
• Coordinates daily general communications functions including 1) timely pick-up, delivery and distribution of departmental mail, accurate preparation of outgoing mail, courier and other mail media items for departmental personnel; 2) reliably handling e-mail and facsimile correspondence as directed
• Maintains in stock and in an orderly manner the coffee and other food supplies provided by department, and ensures maintenance of general cleanliness of department, including scheduling of routine and/or needed maintenance of facilities (carpets, walls, etc.), machines, etc.
• Performs department specific customer service functions.
• Orders and maintains appropriate par levels of office supplies and manages within budget.
• Completes assigned tasks for onboarding of new employees.
• Performs administrative duties.
• Performs other essential job-related functions.
• Performs scheduling tasks.
  
  
  

As part of our commitment to maintaining a safe and healthy workplace, all successful candidates will be required to undergo respiratory fit testing in compliance with occupational health and safety standards.

Skills & Requirements

• High School Diploma or Equivalent Required
• 2 Years Administrative/Secretarial Experience, preferably in a Healthcare Environment
  
  
  

About Us

Texas Children’s presence in Austin helps support a pediatric population of more than half a million and keeps kids healthy and happy from birth to adulthood. Texas Children’s first health care location in Austin, Texas Children’s Urgent Care West Gate, opened in March 2018, providing high quality pediatric-focused care after hours and on weekends. There are now more than 15 Texas Children’s Pediatric primary care practices in the greater Austin area providing full-service family care including routine childhood immunizations, well visits, and sick care. Our Specialty Care Center in Austin includes a multidisciplinary group of pediatric specialists committed to providing comprehensive care across a wide spectrum of services. Texas Children’s Hospital North Austin, is our new state-of-the-art facility providing world-class pediatric and maternal care to Austin families.

To join our community of more than 15,000 dedicated team members, visit texaschildrenspeople.org .

Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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