Department Analyst - Civil Records

Jackson County Missouri; Kentucky; On-site; USD 21,000 - 28,000; Full time

Job summary

16th Judicial Circuit of Missouri is seeking a Department Analyst to perform advanced data analysis within a court environment and manage electronic filing systems in Missouri. You will develop processes, present data to management, and train Civil Records staff to improve efficiency and accuracy.

The role requires independent judgment, knowledge of court procedures, and the ability to work with diverse stakeholders.

Qualifications

• High school diploma or GED with administrative experience preferred.
• Experience using data and reports to support management decisions.
• Ability to train staff and develop procedures for data handling.

Responsibilities

• Create and maintain management reports to meet data analysis needs.
• Design audits to ensure data accuracy in reports.
• Monitor and improve the quality of data analysis and reporting.
• Provide training for Civil Records staff and develop procedures.

Skills

Data analysis

Report design

Training staff

Independent judgment

Communication

Problem solving

Office software

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Department: Civil Records County or State Funded: State Exempt or Non-exempt: Non-exempt Paygrade: S-19 Salary: $17.71

Basic Function and Responsibility:

The department analyst position is highly responsible, advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which requires the application of independent judgment, statutes, policies and regulations with minimal supervision. Develop processes, procedures, and present data in formats for effective data analysis and reporting. Analyze data and present outcomes to management to assist with management decisions. Provide training to Civil Records staff to promote operational efficiency and support to administrative matters related to department operations.

Appointing Authority and Supervision Received:

The court administrator is the appointing authority. The Department Analyst receives direct supervision from the department director.

Supervision Exercised: None

Characteristic and Assigned Duties:

(The following duties are representative of the position and do not include all duties which may be performed.)

• Create and maintain management reports to meet data analysis needs.
• Design a meaningful system of audits (checks and balances) to ensure data provided from reports is reflected accurately.
• Monitor and improve the quality and accuracy of data analysis and reporting.
• Validate and analyze data applying critical thinking and analytical abilities.
• Troubleshoot technical problems experienced by users in Show-Me-Courts.
• Develop, implement, and provide ongoing training for Civil Records Department staff.
• Develop and maintain operational procedures, manuals, and resource materials for use by Civil Records Department staff.
• Complete special or periodic projects.
• Perform other duties as required.

Knowledge, Skills, and Abilities:

(This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority.)

• Knowledge of court procedures, legal documents, laws, and legal factors pertaining to the court.
• Knowledge of the organization, operation, functions, responsibilities, jurisdiction and/or procedures of the Courts.
• Knowledge of Records Departments rules, procedures, and functions.
• Ability to recognize, investigate, and analyze a variety of administrative problems and to devise effective solutions.
• Ability to organize, direct, and coordinate administrative activities in an effective manner.
• Ability to communicate ideas clearly and concisely, both orally and in writing.
• Ability to establish and maintain effective working relationships with employees, judges, court officials, and the general public.
• Ability to effectively train employees.
• Ability to work independently with minimal supervision.
• Ability to relate in a positive fashion to individuals from a variety of cultural, economic, and ethnic backgrounds.
• Ability to make sound decisions in accordance with laws, regulations, and Court policies and procedures.
• Skill in the operation of computers and standard office equipment (Microsoft Office Word, Excel, and PowerPoint, etc).

Minimum Qualifications:

(Equivalent combination of relevant education and experience may be substituted on a year-for-year basis, provided a high school diploma or GED has been obtained.)

• High school diploma or recognized equivalent; one year of varied administrative experience performing a wide range of technical office duties.

Necessary Special Requirement:

All candidates selected for employment will be subject to background screenings as part of the hiring process. Certain positions may also require additional checks, including but not limited to education verification, child abuse and neglect clearances, drug screenings, and physical assessments, as applicable to the responsibilities of the role.

Approved Forms:

N/A

Equal Opportunity Employer

The associates of the 16th Judicial Circuit of Missouri fill a vast array of positions, but they are all part of one team, sharing a common goal - serving the citizens of Jackson County. The 16th Judicial Circuit of Missouri is a wonderful place to work! We offer excellent benefits, including health care, dental, life insurance, vacation time, sick leave, a pension plan, plus many more.