Sr. Administrative Assistant - Criminal Records

State Court Administrator; United States; On-site; USD 38,000 - 43,000; Full time

Benefits offered by this job

Health care

Dental

Life insurance

Vacation time

Sick leave

Pension plan

Job summary

The State Court Administrator seeks a highly responsible senior administrative professional to support the director of criminal records in one of Missouri’s largest circuits. The role involves handling confidential records and preparing operational reports, with authority to make discretionary decisions within assigned areas.

Work includes maintaining files, preparing forms and calendars, auditing invoices, and handling sensitive judicial matters in compliance with policies.

Qualifications

• Graduation from high school plus four years of administrative or general clerical experience.
• All candidates selected for employment will be subject to background screenings as part of the hiring process.
• Certain positions may also require additional checks, including but not limited to education verification, child abuse and neglect clearances, drug screenings, and physical assessments.
• The 16th Judicial Circuit of Missouri is an Equal Opportunity Employer and offers benefits such as health care, dental, life insurance, vacation time, sick leave, and a pension plan.

Responsibilities

• Serve as an administrative assistant to the director of criminal records.
• Makes administrative decisions within designated areas.
• Screens callers and visitors and refers matters to appropriate staff.
• Prepares information and answers questions in order to relieve superior of administrative and technical procedures.
• Maintains schedule of appointments.
• Prepares correspondence and a variety of forms dealing with legal administrative matters.
• Secures information from public records.
• Requisitions office supplies.
• Proofreads legal and other materials.
• Maintains files.
• Compiles and types statistical reports.
• Audits various invoices.
• Maintains suspense file calling attention to important items.
• Prepares and maintains directories, form files and calendars.
• Prepares memos and notices.
• Works on special assignments as requested.
• Performs other duties as required.

Skills

Administrative practices

Business English

Court procedures

Record keeping

Legal research

Instructions follow

Decision making

Report preparation

Interpersonal skills

Office equipment

Education

High school diploma

Job description

Department

Department: Criminal Records County or State Funded: State Exempt or Non-exempt: Non-exempt Paygrade: S-20 Salary pay range: $18.42 hourly

Basic Function and Responsibility

This is highly responsible senior administrative work involving complex work methods in one of the largest judicial circuits within the Missouri State Court System. Work involves serving in an administrative capacity to the director of criminal records in one of the largest courts. Supervision is received through personal conferences, general observation of work in progress and the review of completed work. An employee of this class performs responsible duties requiring discretion and judgment in making working decisions and has a higher level of administrative responsibility such as the ability to maintain confidential, administrative, and general records. This employee will be required to prepare a variety of daily, weekly, and monthly operational reports and is responsible for handling sensitive judicial and administrative matters for compliance with established policies and procedures. Appointing Authority and Supervision Received: The deputy court administrator of circuity court jury supervisor is the appointing authority. The senior administrative assistant receives direct supervision by the director of the department. Supervision Exercised: None.

Characteristic and Assigned Duties

• Serves as an administrative assistant to the director of criminal records
• makes administrative decisions within designated areas
• screens callers and visitors and refers matters to appropriate staff
• Prepares information and answers questions in order to relieve superior of administrative and technical procedures
• maintains schedule of appointments
• Prepares correspondence and a variety of forms dealing with legal administrative matters
• secures information from public records
• requisitions office supplies
• proofreads legal and other materials
• maintains files
• compiles and types statistical reports
• audits various invoices
• Maintains suspense file calling attention to important items
• prepares and maintains directories, form files and calendars
• Prepares memos and notices
• works on special assignments as requested
• Performs other duties as required

Knowledge, Skills, and Abilities

• Thorough knowledge of administrative practices and procedures.
• Thorough knowledge of business English, spelling, punctuation and arithmetic.
• Thorough knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
• Thorough knowledge of organization operations, functions and scope of authority of the court or activity to which assigned.
• Ability to perform elementary research of legal citations.
• Ability to understand and follow oral and written instructions.
• Ability to make moderately complex decisions in accordance with laws, regulations and departmental policies and procedures.
• Ability to maintain administrative, fiscal and general records and to prepare reports and answer questions from records.
• Ability to compose correspondence on relatively complex matters, and to perform difficult office management assignments.
• Ability to establish and maintain effective working relationships with others.
• Skill in the operation of standard office equipment.

Minimum Qualifications

Graduation from high school plus four years of administrative or general clerical experience.

Necessary Special Requirement

All candidates selected for employment will be subject to background screenings as part of the hiring process. Certain positions may also require additional checks, including but not limited to education verification, child abuse and neglect clearances, drug screenings, and physical assessments, as applicable to the responsibilities of the role.

Equal Opportunity Employer

The associates of the 16th Judicial Circuit of Missouri fill a vast array of positions, but they are all part of one team, sharing a common goal - serving the citizens of Jackson County. The 16th Judicial Circuit of Missouri is a wonderful place to work! We offer excellent benefits, including health care, dental, life insurance, vacation time, sick leave, a pension plan, plus many more.

• health care
• dental
• life insurance
• vacation time
• sick leave
• a pension plan