Supervisor - Civil Records

16th Circuit; Kansas City (MO); Hybrid; USD 38,000 - 44,000; Full time

Benefits offered by this job

Health care

Dental insurance

Life insurance

Vacation time

Sick leave

Pension plan

Job summary

The 16th Judicial Circuit of Missouri is seeking a principal court clerk in Kansas City to perform advanced court case processing using an electronic filing system. The role requires independent judgment, strong customer service, and supervisory responsibilities over subordinate staff.

Responsibilities include accounting duties, docket control, and coordinating documents for court operations, while ensuring compliance with court rules and policies.

Qualifications

• Knowledge of court procedures and policies.
• Ability to work independently with high-volume workload.
• Strong time management and organizational skills.
• Ability to communicate clearly with diverse parties.
• Experience supervising subordinate staff.

Responsibilities

• Performs case processing in receiving and initiating case files.
• Reviews judgments, prepares warrants, summonses, garnishments and docket control.
• Maintains financial records and prepares reports.
• Interacts with the public providing customer service.
• Operates electronic sound recording equipment and enters court dates.

Skills

Court procedures and policies

Independent judgment

Customer service

Time management

Communication

Supervisory experience

Financial record keeping

Data analysis

Education

High school diploma or equivalent

Job description

Department: Civil Records County or State Funded: State Exempt or Non-exempt: Non-exempt Paygrade: S-20 Salary: $18.42 per hour

Basic Function and Responsibility:

The principal court clerk position is highly responsible, advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which requires the application of independent judgment and the application of statutes, policies and regulations with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system, providing direct clerical support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction. Work may also involve exercising direct supervision over subordinate court personnel. Position may assume the responsibility for the office during the absence of the circuit clerk.

Appointing Authority and Supervision Received:

The deputy court administrator/circuit court jury supervisor is the appointing authority. The principal court clerk receives direct supervision from a unit supervisor, court manager, chief court operations manager, judge or appointing authority.

Supervision Exercised:

This position may be directly responsible for the supervision of apprentice court clerk, court clerk, and senior court clerk staff assigned to the unit.

Characteristic and Assigned Duties:

• Performs case processing in receiving and initiating case files
• Performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control
• Reviews legal documents for necessary information required for filing
• Determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures
• Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports
• Provides information and customer assistance in person via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors and judges)
• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports, and coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing
• Serves in the courtroom, swears in litigants and witnesses, operates electronic sound recording equipment, makes docket entries to reflect case progress and other courtroom related duties
• Prepares juror lists and performs related work involving summonses, appearances and payments of jurors using an automated jury management system
• Contacts attorneys and other court personnel to resolve technical discrepancies with court filings
• May assign, direct, supervise, and coordinate the work of personnel of the office and may participate in the hiring process of such personnel
• May assist in preparing the court budget
• Answers procedural questions for staff
• May coordinate, supervise or deliver training on procedural and/or technical matters
• May serve as a lead on implementation of new technology, court procedures and other projects
• Engages directly in complex tasks
• Prepares, analyses and/or supervises the preparation and timely dispatch of such operational and financial reports as may be required or requested
• May participate in financial audit activities
• Interacts with the public in a timely and courteous manner
• Creates and processes copies of official legal documents
• Enters orders, court dates, pleadings and other court matters
• Assist appointing authorities or managers in the administration of time and attendance of employees and the distribution of workloads
• Performs other duties as required

Knowledge, Skills, and Abilities:

Comprehensive knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court. Comprehensive knowledge of organization operations, functions and scope of authority of the court. Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress. Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives. Ability to maintain a variety of complex records and prepare reports from an automated system. Ability to establish and maintain effective working relationships with internal and external stakeholders. Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties. Ability to work with minimal supervision and follow oral and written instructions. Requires strong time management and organization skills with the ability to be detail oriented. Ability to recognize and troubleshoot employee relations issues and resolve or report issues as appropriate. Ability to plan, assign and supervise the work of subordinate employees engaged in a variety of activities. Ability to analyze and interpret complex sets of data, draw meaningful conclusions and communicate the results in an effective manner.

Minimum Qualifications:

• High school diploma or recognized equivalent
• Three years of varied administrative experience performing a wide range of technical duties
• One year of which in a supervisory capacity

Necessary Special Requirement:

All candidates selected for employment will be subject to background screenings as part of the hiring process. Certain positions may also require additional checks, including but not limited to education verification, child abuse and neglect clearances, drug screenings, and physical assessments, as applicable to the responsibilities of the role.

EMPLOYEES MAY BE EXPOSED TO:

• Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material
• Evidence that may include syringes, drugs, weapons and blood
• The public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust
• Unpleasant odors, such as unwashed clothing or chemicals offered into evidence

Equal Opportunity Employer

The associates of the 16th Judicial Circuit of Missouri fill a vast array of positions, but they are all part of one team, sharing a common goal - serving the citizens of Jackson County. The 16th Judicial Circuit of Missouri is a wonderful place to work! We offer excellent benefits, including health care, dental, life insurance, vacation time, sick leave, a pension plan, plus many more.