Department Administrator

Ohio University

Athens (GA)

On-site

USD 51,000 - 85,000

Full time

3 days ago

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Benefits offered by this job

Medical insurance

Vision plan

Dental plan

Life insurance

Winter break closure

Paid holidays

Educational benefits

Sick leave

Vacation

Retirement plan

Job summary

Ohio University in Athens, Ohio invites applications for a Department Administrator to lead administrative operations within the Division of Enrollment Management. The role oversees budgeting, HR processes, and cross-functional projects, ensuring compliance and efficient support for internal teams and external partners.

This position emphasizes strategic partnership with division leadership, with operational tasks, staffing, and project coordination contributing to the division's professionalism

Qualifications

Requires a Bachelor's degree in a related field and 3+ years of related professional experience.
Experience with spreadsheets, databases, and word processing; advanced Excel.
Experience supporting HR functions (hiring, onboarding, payroll, employee records).
Experience coordinating or managing projects.
Prior experience in a higher education environment.
Experience supporting financial processes (budget monitoring, purchasing, procurement, reconciliation).
Ability to handle sensitive and confidential information with discretion.
Strong organizational, analytical, and problem-solving skills.
Successful completion of a background check.

Responsibilities

Oversee, plan, and manage operations in HR, compliance, financials and services.
Develop financial and operational systems to monitor and improve efficiency.
Support cross-functional projects and ensure deliverables meet timelines.
Guide internal teams and external partners for professional service excellence.
Maintain facilities access and safety and ensure regulatory compliance.

Skills

Advanced Excel

HR processes

Project coordination

Budget monitoring

Confidential information handling

Organizational skills

Analytical skills

Education

Bachelor's degree

Tools

MS Office Suite

HR software

Job description

Department Administrator

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. Applicant Portal Voluntary Demographics. The information requested below is used to assist us in our compliance with Federal/State equal employment opportunity record keeping and reporting. Your response is voluntary and will not be used in any way to determine your eligibility for employment.

Posting Details

Applications will be accepted until midnight (Eastern Time Zone) on the 'Posting End Date' shown below.

Position Information: Business Title: Department Administrator. Applications Accepted From Public: Open to the Public. Posting Number 2016491T. This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Department Summary

The Department Administrator plays a key leadership role in managing business and administrative operations within the Division of Enrollment Management. Serving as a strategic partner to division leadership, this position oversees budgeting, financial operations, human resources processes, cross-functional special projects, and other administrative functions. The role ensures smooth coordination across teams, supports compliance and operational logistics, and manages facilities access and safety. In coordination with the Division Operations team, the Department Administrator provides expert guidance and exceptional service to internal teams and external partners, contributing to the overall effectiveness and professionalism of the division.

Position Profile

Oversees, plans, manages, implements and/or evaluates the operations of a college, division, or department in the areas of human resources, compliance, financial, and additional services. Identifies and establishes financial and operational systems to monitor, control, and improve efficiency and effectiveness, not limited to, processes, procedures and policies.

Level Summary

Provides professional expertise to the University community. Serves as a resource and guide to others in the department and/or university. Completes operational tasks essential for the daily functioning of the University. Additionally, contributes to larger projects or initiatives that align with department or University goals, often collaborating across teams.

Supervisory Responsibilities

May assist in mentoring or training new employees.

Fiscal Responsibilities

No budgetary responsibility. May be responsible for validating transactions.

Problem Solving

Handles a variety of problems with some independence.

Independence of Action

Some supervision; able to work independently on routine tasks.

Communication and Collaboration

Collaborates with team members and shares knowledge.

Physical Requirements

This role is primarily desk-based and involves extensive use of desktop computers. Occasionally, the job may require travel to attend meetings and programs.

Minimum Qualifications

Requires a Bachelor's degree in a related field and 3 or more years of related professional experience, or equivalent education and experience.

Preferred Qualifications

Demonstrated proficiency in spreadsheet, database, and word processing applications, preferably Microsoft Office products, with advanced Excel skills.
Experience supporting human resources functions, including hiring, onboarding, position management, payroll, or employee records administration.
Experience coordinating or managing projects, including planning, tracking timelines, and ensuring successful completion of deliverables.
Prior experience working in a higher education environment.
Experience supporting financial processes, including budget monitoring, purchasing, procurement, and reconciliation activities.
Ability to handle sensitive and confidential information with discretion and professionalism.
Strong organizational, analytical, and problem-solving skills with the ability to manage multiple priorities and deadlines.
Successful completion of a background check.

Department Admissions Pay Rate

Pay Rate Pay is commensurate with experience and credentials and is accompanied by our generous university benefits such as tuition for self and dependents, a comprehensive insurance package (including but not limited to health, prescription, vision, dental, and life insurance), an excellent retirement plan including company contributions, parental leave, adoption reimbursement, and more. OHIO is also proud to offer wellness programs, and a generous employee assistance program. Additional Information is available at https://www.ohio.edu/hr/benefits/.

Total Compensation Estimator

Discover the full value of joining Ohio University by clicking this link: https://www.ohio.edu/hr/compensation/total-compensation-estimator

Our Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more. See details on what we offer in one place and compare different options for retirement and insurance.

Estimates are informational only; exact coverage is determined by eligibility policies and official plan documents.

Employment Details

Pay Grade 17; Pay Range $51,281.00-$85,325.00; FLSA Status Exempt; Job Category Administrative; at-will appointment; Employment Type full-time regular; Job Family Administrative Management; Job Sub Family Administrative Support; Job Level IC2; Job Open Date 08/25/2026; Posting End Date 09/09/2026; Planning Unit Vice President Enrollment Management; Work Schedule Monday - Friday from 8:00 a.m. to 5:00 p.m. Eastern (with an hour for lunch); Flex-space and flex-time options may be available to promote a healthy balance of life and work; Occasional early morning, evening and weekend work may be required with advance notice; Months 12 month; Campus Athens, Ohio; Expected hours worked per week 40; Expected duration of assignment ongoing.

Applicants may contact this person if they have questions about this position. Mateo Remsburg, mremsburg@ohio.edu, 740.597.7988.

Non-Discrimination Statement

Ohio university is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.

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Applicant Documents

Required Documents

Resume/Curriculum Vitae
Cover Letter
References

Posting Specific Questions

Required fields are indicated with an asterisk (*)

* Please indicate your level of education achieved:
- No degree
- Associate's Degree
- Bachelor's Degree conferred by start date
- Master's Degree
- Ph.D. or other terminal degree
* Please indicate your highest level of related work experience:
- No experience
- Less than 3 years
- At least 3 years, but less than 5 years
- At least 5 years, but less than 7 years
- At least 7 years, but less than 10 years
- 10 years or more